Executive Assistant/Office Manager

Location
Arlington, Virginia
Posted
Apr 17, 2019
Closes
May 22, 2019
Function
Administrative
Hours
Full Time

The essential purpose of this position is to provide executive support to the President/CEO. The Executive Assistant/Office Manager must be able to multi-task, be mission- and results-driven, and be able to execute his or her responsibilities in a very fast-paced environment. The ideal individual should exercise good judgment, possess strong written and verbal communication, administrative, organizational and time management skills. The Executive Assistant/Office Manager should be able to work independently and have discretion with handling confidential information.

Responsibilities include:

  • Manage all administrative functions for the Corporate office and lead and supervise the

    administrative team (2 direct reports)

  • The Manager serves as an executive administrative support to the President & CEO, plus 30

    employees

  • The Manager will develop related office policies & procedures

  • Negotiate the purchase of all supplies, furniture, and equipment for all locations

  • Manage all telephony activities & set up, work with multiple vendors

  • Manage special administrative projects

  • Maintain storage room areas

  • Maintain inventory of supplies

  • Maintain related budgets

  • Maintain a high level of confidentiality

  • Ensure cleanliness of all office areas

  • Mail processing

  • Meeting set ups

  • Other related duties

    Minimum requirements:

  • College degree

  • Minimum of 3 years’ experience providing administrative support, including supervisory

    experience

  • Proven ability to provide exceptional customer service

  • Solid knowledge of office supply & equipment procurement

  • Knowledge of various office machines/equipment & ability to troubleshoot

  • Telephony and audio-visual experience

  • Knowledge of mail processes

  • Experience monitoring a budget

  • Proficiency in MS Word and Excel

  • Ability to create reports and presentations as needed

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