Executive Assistant/Office Manager

Arlington, Virginia
Apr 17, 2019
May 22, 2019
Full Time

The essential purpose of this position is to provide executive support to the President/CEO. The Executive Assistant/Office Manager must be able to multi-task, be mission- and results-driven, and be able to execute his or her responsibilities in a very fast-paced environment. The ideal individual should exercise good judgment, possess strong written and verbal communication, administrative, organizational and time management skills. The Executive Assistant/Office Manager should be able to work independently and have discretion with handling confidential information.

Responsibilities include:

  • Manage all administrative functions for the Corporate office and lead and supervise the

    administrative team (2 direct reports)

  • The Manager serves as an executive administrative support to the President & CEO, plus 30


  • The Manager will develop related office policies & procedures

  • Negotiate the purchase of all supplies, furniture, and equipment for all locations

  • Manage all telephony activities & set up, work with multiple vendors

  • Manage special administrative projects

  • Maintain storage room areas

  • Maintain inventory of supplies

  • Maintain related budgets

  • Maintain a high level of confidentiality

  • Ensure cleanliness of all office areas

  • Mail processing

  • Meeting set ups

  • Other related duties

    Minimum requirements:

  • College degree

  • Minimum of 3 years’ experience providing administrative support, including supervisory


  • Proven ability to provide exceptional customer service

  • Solid knowledge of office supply & equipment procurement

  • Knowledge of various office machines/equipment & ability to troubleshoot

  • Telephony and audio-visual experience

  • Knowledge of mail processes

  • Experience monitoring a budget

  • Proficiency in MS Word and Excel

  • Ability to create reports and presentations as needed

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