Executive Assistant/Office Manager

The essential purpose of this position is to provide executive support to the President/CEO. The Executive Assistant/Office Manager must be able to multi-task, be mission- and results-driven, and be able to execute his or her responsibilities in a very fast-paced environment. The ideal individual should exercise good judgment, possess strong written and verbal communication, administrative, organizational and time management skills. The Executive Assistant/Office Manager should be able to work independently and have discretion with handling confidential information.

Responsibilities include:

• Manage all administrative functions for the Corporate office and lead and supervise the

  administrative team (2 direct reports)

• The Manager serves as an executive administrative support to the President & CEO, plus 30

  employees

• The Manager will develop related office policies & procedures

• Negotiate the purchase of all supplies, furniture, and equipment for all locations

• Manage all telephony activities & set up, work with multiple vendors

• Manage special administrative projects

• Maintain storage room areas

• Maintain inventory of supplies

• Maintain related budgets

• Maintain a high level of confidentiality

• Ensure cleanliness of all office areas

• Mail processing

• Meeting set ups

• Other related duties

  Minimum requirements:

• College degree

• Minimum of 3 years’ experience providing administrative support, including supervisory

  experience

• Proven ability to provide exceptional customer service

• Solid knowledge of office supply & equipment procurement

• Knowledge of various office machines/equipment & ability to troubleshoot

• Telephony and audio-visual experience

• Knowledge of mail processes

• Experience monitoring a budget

• Proficiency in MS Word and Excel

• Ability to create reports and presentations as needed