Legal Administrative Assistant

Washington D.C.
Apr 17, 2019
May 22, 2019
Full Time

The American Association of University Professors (AAUP) is pleased to announce a Legal Administrative Assistant position, to be filled as soon as possible, in our national office located in Washington, DC. The primary responsibility of this position is to provide administrative support for two lawyers in the Legal Department. The position reports to the AAUP Senior Counsel. The position involves working with diverse individuals both inside and outside of the AAUP office.

Duties and Responsibilities

·       Maintaining paper and electronic legal department files.

·       Assisting with internal and external communications, including processing correspondence and memoranda; fielding and responding to email, telephone, and mail inquiries; proofreading department material; and assisting in preparing department reports.

·       Assisting in department scheduling and administration, including maintaining department calendar, schedule, and task lists; processing travel expenses and check requests; and assisting in tracking department budget and expenses.

·       Maintaining paper and electronic department and committee records, including copying and filing records, maintaining file lists, and maintaining records on archived files.

·       Assisting in maintaining human relations files, calendaring and providing notifications to staff and references, and tracking status of human relations activities. 

·       Working with other staff to prepare for AAUP meetings and conventions and providing assistance at meetings in the DC area, with possible optional travel to meetings outside of the DC area.

·       Assisting in the staffing of AAUP committees served by the department, including preparing notices and meeting materials; and maintaining committee rosters and calendars.

·       Assisting in tracking and calendaring litigation, including calendaring deadlines, electronic filing with tribunals, and monitoring case status on LEXIS and PACER.

·       Tracking legal compliance and governance documents and submissions and maintaining legal compliance and governance files.

·       Accessing cases and conducting basic research on LEXIS and PACER.

·       Drafting short letters, emails and summaries of activities of the Legal Department.

·       Monitoring pending legal cases, reviewing court decisions and drafting short case summaries.

·       Proofing and editing memoranda, briefs and other written documents.

·       Other duties as assigned.



·       Strong organizational skills and the ability to work independently with modest supervision.

·       Strong attention to detail and the ability to prioritize, handle multiple tasks, and meet tight deadlines.

·       Strong oral and written communication skills, including the ability to independently draft correspondence; format documents; and proofread material for grammatical, typographical, and spelling errors.

·       Strong interpersonal skills, including the ability to work as part of a team and to successfully interact with a variety of personalities.

·       Strong technical aptitude and working familiarity with the MS Office suite, particularly Word, Excel, Outlook, PowerPoint and Adobe.

·       Associate’s degree required, Bachelor’s degree preferred.

·       Administrative office experience preferred.

·       Experience working in an association or union setting is preferred.



Minimum starting salary: $45,000 (salary is based on full-time employment and may be higher depending on preferred qualifications and experience). Generous benefits package.

Position Classification

This regular full-time position is categorized as a confidential Assistant staff position and is excluded from the staff union bargaining unit. AAUP may consider part-time applicants (24-27 hours per week). This is a non-exempt position, eligible for overtime pay.



To apply, send a resume and cover letter to Please include “Legal Administrative Assistant – YOUR NAME” in the subject line of the email.  You may also mail your resume and cover letter to AAUP, 1133 Nineteenth Street NW, Suite 200, Washington, DC  20036, Attention: Legal Administrative Assistant Search. No phone calls please.  Review of applications will begin immediately and continue until the position is filled.  For additional information about the AAUP, please visit

The AAUP is an equal opportunity employer and does not discriminate on the basis of age, sex, disability, race, color, religion, national origin, marital status, gender identity or expression, sexual orientation, personal appearance, family responsibilities, genetic information, matriculation, political affiliation, or other characteristics unrelated to professional performance.

Women and minorities are encouraged to apply.

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