POSITION DESCRIPTION

The Search Coordinator for University Relations will manage the search process for all open positions within the Division of University Relations (UR) from vacancy to hire. This position provides detailed administrative support to each search and Hiring Official, tracks the status of each candidate, coordinates interview logistics, and works with the Equity Administrator to ensure guidelines are being followed. This role also works with the Hiring Official to document the search minutes for each opening. The Search Coordinator will report to the Human Resources Manager for University Relations.

The Search Coordinator will work with the Talent Acquisition Manager to recruit candidates using social networking tools such as LinkedIn, to ensure a rich and diverse pool of candidates. This role will also work with the Human Resources Coordinator to ensure new hires are included in the onboarding and orientation process.

The incumbent must have strong organizational, multitasking, and prioritization skills. Additionally, experience interacting with high-level individuals is vital.

MINIMUM QUALIFICATIONS

Education (include licenses, certifications, etc.):
Bachelor’s degree preferred. An equivalent combination of education and/or experience may be substituted for the degree.

Experience:
3 years of professional administrative experience with a Bachelor’s Degree; OR
5 years of professional administrative experience with an Associate’s Degree; OR 
7 years of professional administrative experience with a High School Diploma or GED.

Candidates must also have experience working in a highly confidential environment, and experience interacting with high-level individuals (Deans, Vice Presidents, etc).

Knowledge, Skills, and Abilities:
The incumbent must be highly organized and detail-oriented while able to juggle, manage, and direct multiple searches/tasks. In addition, the incumbent must:
Understand the importance of confidentiality;
Have excellent customer service skills and philosophy;
Act with tact and professionalism at all times;
Have excellent written and oral communication skills;
Be collaborative and able to interact effectively with both external and internal audiences, as well as being capable of building strong work relationships in a complex environment;
Be able to work in a fast-paced, multi-tasked environment; prioritize tasks; think proactively; and work independently, using good judgment and experience to make decisions;
Be able to utilize Microsoft Office and/or other software to create and present documents, charts, graphs and spreadsheets.
The successful candidate will need to think independently, contribute as a problem solver, handle complex tasks while maintaining deadlines, be well-organized and multitask, communicate clearly.