Secretary (OA) (GS-0318-08/09)

Employer
USAJobs
Location
Washington D.C.
Posted
Apr 23, 2019
Closes
Apr 23, 2019
Function
Administrative
Hours
Full Time
TRAVEL REQUIRED:

Not required


RELOCATION AUTHORIZED:
Relocation expenses reimbursed No


KEY REQUIREMENTS:
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  • Please refer to "Conditions of Employment".
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  • CONDITIONS OF EMPLOYMENT:

    • A 1-year probationary period is required (unless already completed).
    • Must successfully complete a background investigation.
    • Complete a Declaration for Federal Employment to determine your suitability for Federal employment, at the time requested by the agency.
    • If you are a male applicant born after December 31, 1959, certify that you have registered with the Selective Service System or are exempt from having to do so.
    • Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer.
    • Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9. Federal law requires verification of the identity and employment eligibility of all new hires in the U.S.
    • Undergo an income tax verification.
    • The employment of any candidate, including a current employee or a new hire, selected for this position may be conditional upon classification and/or audit of federal tax returns. This audit may include up to two years of returns.

    Because of its tax-related mission, the Office of Chief Counsel requires fingerprinting, tax verification, and a background security investigation as part of the pre-employment process.

    You must meet the following requirements by the closing date of this announcement:

    TYPING PROFICIENCY:
    A typing proficiency of 40 words per minute with no more than three errors is required. Proof of an acceptable typing speed must be submitted with the application in one of the following ways: a current notice of test results (from an appropriate testing authority) based on a five-minute typing test which includes words per minute and error rate ; or you may self-certify by indicating typing speed on application.

    OFFICE AUTOMATION SKILLS:
    This position requires office automation skills. Some examples of office automation software include electronic spreadsheets, database management, desktop publishing, electronic calendar, and electronic mail.

    You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the grade level in the Federal service as indicated below:

    GS-08: You must have one year of specialized experience equivalent to the GS-07 grade level in the Federal Service. Specialized experience for this position includes experience performing secretarial/clerical tasks. Responding to inquiries and problems of a non-technical nature, maintaining a high level supervisor’s appointment calendar, screening calls and visitors, maintaining files and records, locating conference arrangements, and scheduling appointments and travel.

    GS-09: You must have one year of specialized experience equivalent to the GS-08 grade level in the Federal Service. Specialized experience for this position includes experience performing advanced secretarial/clerical tasks. Responding to inquiries and problems of a non-technical nature, exercising control over a high level supervisor’s appointment calendar, screening calls and visitors, creating and maintaining files and records, locating and summarizing complex conference arrangements, and scheduling appointments and travel.

    As a general rule, education is not creditable above GS-05 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.

    The experience may have been gained in the public, private sector, or Volunteer Service. One year of experience refers to full-time work; part-time work is considered on a prorated basis.

    To ensure full credit for your work experience, please indicate dates of employment by month/year, and indicate number of hours worked per week on your resume.

    As a general rule, education is not creditable above GS-05 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.

    If you are qualifying for this position by substituting education or training for experience, submit a copy of your transcripts or a list of courses showing title, number of credits, grade and date of completion. For education to be used to meet qualification requirements, the college or university must be recognized by the U.S. Department of Education. For a list of schools which meet these criteria, please refer to http://ope.ed.gov/accreditation/search.aspx. An official transcript will be required if you are selected.

    • We may select from this announcement or any other source to fill one or more vacancies.
    • Relocation expenses are not authorized.
    • This is a non-bargaining unit position.
    • We offer opportunities for telework.
    • We offer opportunities for flexible work schedules.

     

     

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    You will be evaluated for this job based on how well you meet the qualifications above.

    Your application includes your resume, responses to the online questions, and required supporting documents. Please be sure that your resume includes detailed information to support your qualifications for this position; failure to provide sufficient evidence in your resume may result in a "not qualified" determination.

    Rating: Your application will be evaluated in the following areas: 1) Knowledge of office policies, functions, and operations, including those of a clerical and administrative nature; 2) Ability to independently research, assemble, summarize information, track data, and prepare written procedures and reports using software programs; 3) Ability to handle callers/visitors who may have complex, urgent, or sensitive requests/issues; 4) Ability to review and control incoming and outgoing legal and administrative correspondence, including maintaining confidential files; and 5) Ability to plan and maintain appointment, travel, and conference calendars, including performing related administrative follow-up. Category rating will be used to rank and select eligible candidates. If qualified, you will be assigned to one of three quality level categories - Category A, Category B, or Category C - depending on your responses to the online questions regarding your experience, education, and training related to this position. Your rating may be lowered if your responses to the online questions are not supported by the education and/or experience described in your application.

    Veterans' preference is applied after applicants are assessed. Preference-eligibles will be listed at the top of their assigned category and considered before non-preference-eligibles in that category. Qualified preference-eligibles with a compensable service-connected disability of 10% or more will be listed at the top of the highest category.

    Referral: If you are among the top qualified candidates, your application may be referred to a selecting official for consideration. You may be required to participate in a selection interview. We will not reimburse costs related to the interview such as travel to and from the interview site. 

    If you are a displaced or surplus Federal employee (eligible for the Career Transition Assistance Plan (CTAP)/Interagency Career Transition Assistance Plan (ICTAP)), you must score an 85 or better to be rated as “well qualified" to receive special selection priority.


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    Read more Security clearance Other

    Drug test required No


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