Assistant, WNO Circles & Major Gifts

Location
Washington, DC
Posted
Apr 11, 2019
Closes
Apr 11, 2019
Ref
760
Function
Administrative
Industry
Nonprofit
Hours
Full Time
The Assistant, WNO Circles & Major Gifts, will work with the Assistant Manager, WNO Circles & Major Gifts, the Manager of WNO Individual Giving, and the Chief Development Officer in the management and long-term development of the WNO Circles Campaign (donors $1,800 - $24,999) and the WNO Major Gifts Campaign (donors $25,000 and above), including research, cultivation, acquisition, stewardship, and ongoing maintenance for both unrestricted and restricted contributions.

The Assistant will generate solicitations and donor correspondence on behalf of WNO senior staff, ensure fulfillment of donor benefits by liaising with contributors via phone and email, track giving levels and renewal schedules, maintain proper donor crediting, research funding prospects, and utilize departmental systems with regards to gift processing, gift acknowledgment, solicitation tracking, and the storing/maintenance of donor information.

The Assistant must be able to exercise discretion in order to prioritize assignments and work under significant pressure, as many projects are time sensitive and involve concurrent deadlines and donor interaction. An eagerness to communicate and problem-solve with a positive attitude is essential.

Duties and Responsibilities:

70% Assist in the management of the WNO Circles Campaign ($900,000 goal) including:

Preparing timely and accurate written communication with over 300 donors:

Organizing, developing, and executing standardized solicitation and acknowledgment materials;

Drafting and coordinating multiple types of correspondence (solicitations, acknowledgments, notes, research briefings, proposals, tax receipts, etc.) of varying length and complexity;

Preparing donor and strategy research projects in support of Campaign goals;

Completing timely gift entry forms and ensure accuracy of all billing and contributions;

Identifying opportunities for gift increases in coordination with the Assistant Manager;

Actively stewarding and soliciting Circles members through direct contact via telephone, email, and written communication;

Maintaining accurate donor records in hardcopy and electronic formats and in Tessitura;

Participating in fundraising and general stewardship:

Responding to donor requests for Membership logistics and details;

Ensuring proper donor recognition across several mediums;

Managing donor ticketing needs

Assisting with donor benefit, cultivation, and auxiliary events:

Preparing invitations and taking responses;

Coordinating scheduling with WNO administrative staff and artists;

Coordinating event check-in and event flow; and

Completing appropriate follow-up following each event.

Coordinating the inventory of WNO Circles collateral materials, including: art revisions; new orders; proofing/editing; and vendor communications.

30% Assist in the management of the Major Gifts Campaign ($1.1M goal) including:

Preparing timely and accurate written communication with approximately 30 high-level donors, including WNO Council Members:

Assist in organizing and implementing solicitation and acknowledgment materials;

Assist in generating acknowledgments and tax receipts;

Completing timely gift entry forms and ensure accuracy of all billing and contributions;

Ensuring proper donor recognition across several mediums;

Drafting all types of correspondence of varying length and complexity.

Researching and identifying prospective donors in consultation with the Assistant Manager as well as the Research and Prospect team, including the preparation of individually tailored research briefings, solicitations, proposals, and presentations.

Maintaining accurate donor records in hardcopy and electronic formats and in Tessitura.

Assisting with donor benefit, cultivation, and auxiliary events:

Preparing invitations and taking responses;

Coordinating scheduling with WNO administrative staff and artists;

Coordinating event check-in and event flow.

Completing appropriate follow-up following each event.

N/A Other duties as assigned.

N/A Responds to the needs and requests of Kennedy Center management and staff in a professional and expedient manner.

N/A Adheres to all employer policies and procedures.

Education/Experience

Bachelor's degree required. An advanced degree in a related field is beneficial.

Minimum one year of development or related experience required.

Working knowledge of the performing arts is preferred.

Minimum Skills and/or Knowledge Required
  • Superior organizational, written, and verbal communication and interpersonal skills.
  • Careful attention to detail and awareness of standard accounting procedures.
  • Ability and confidence to work without close supervision, to foresee development needs, and to
  • proactively generate work for this position as well as an Assistant and an intern.
  • Ability to foresee development needs and to proactively generate work for this position and for others supportive of this position.
  • Ability to delegate and multitask.
  • A professional and cordial demeanor, tact, and diplomacy are imperative as the incumbent is regularly in contact with people at all levels of society and business including Kennedy Center leadership, high level volunteers, major donors and prospects, and other Center personnel.
  • A clear understanding of the Kennedy Center mission, and an understanding of the ways in which a fundraising operation works within a large and complex institution.
  • Creativity and an excellent command of the English language are critical to identifying funding sources, matching their interests to projects, and communicating persuasively, both in person and in writing, the need for funding.
  • Ability to deftly manage many relationships and personality types; both internally among staff members, and externally among constituents.
  • Experience with Tessitura is ideal.


Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to communicate in person and on the telephone. The employee is frequently required to use hands to finger, handle, or feel in order to operate computer keyboard, office equipment, and other essential tasks. The employee is frequently required to sit, stand, walk, bend, stoop, crouch, and reach with hands and arms. This position infrequently lifts, carries, or otherwise moves and positions objects weighing up to 25 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Large, vibrant, fast-paced office that values initiative, efficiency, diversity, and teamwork. Office culture encourages professional growth through internal promotion whenever possible.

Working outside of normal business hours (nights and weekends) can be expected from time to time

The noise level in the work environment is minimal, however attendance at major fundraising events and performances is required. In those conditions, the noise level is very loud.

Travel is not expected.

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