Administrative Officer, Family Medicine Department - Georgetown University Medical Center
- Employer
- Georgetown University
- Location
- Washington D.C
- Closing date
- Sep 1, 2019
View more
- Industry
- Education
- Function
- Administrative, Medical Doctor and Physician
- Hours
- Full Time
- Career Level
- Experienced (Non-Manager)
Job Details
Requirements
Administrative Officer, Family Medicine Department - Georgetown University Medical Center
The incumbent in this position will primarily assist the Family Medicine Department Chair with day to day administrative operations, and provide limited financial administrative support to the Department Administrator. This role with serve in a collaborative team support capacity for the department's administrative team of Program Coordinators, Research Assistants, Fellowship Coordinator, Residency Coordinator, Residency Administrator, Practice Administrator and their respective divisions. The incumbent will be the custodian of pro-card/petty cash and be responsible for reconciling monthly pro-card purchases. Duties include but are not limited to:
- Provides administrative support for Vice Chairs, including calendar management, meeting coordination, minutes and other tasks as delegated.
- Provides administrative support towards medical student related activities and community outreach programs as directed by Department Chair, including all department events, pipeline, advising and mentor ship programs, courses, faculty appointments, department annual reports, and supporting faculty development activities.
- Provides administrative support to M1-M4 Family Medicine department courses, generating student contact hours reports, orientation to family medicine sites and projects, summer research programs, independent study projects and presentations, family medicine interest group, primary care week, student advising and mentoring management, scholarship applications, local/regional/national conference attendance and department social media. Could include CAPRICORN management, including student ISP projects, resident research, coordination of faculty and community researchers, including recruitment of participating practices.
- Provides administrative support for Department Chair, including calendar management, Grand Rounds management, meeting minutes, department announcements, communications and social media, department scholarly activity, IRB, grant and award applications.
- Interacts with GUMC, MGUH as appropriate. Interacts with divisions as directed (Community Health, Medical Student Education, Research, Residency, Spring Valley).
- Provides administrative and financial management support for department and divisions as directed by Department Chair and Department Administrator, including requisitioner role for Georgetown Management System (GMS). Reconciliation of spending for grants and contracts, management of credentialing and affiliation agreements, credentialing of personnel, procard expenditures, and other budgetary matters. Supervise work-study students.
Requirements
- Bachelor's degree; Master's degree preferred
- General administrative experience of at least 5 years including grant writing, and at least 2 years of substantial involvement in administrating sponsored research programs
- Ability to multitask, prioritize tasks and responsibilities and work with diverse backgrounds
- Microsoft Office, Adobe Acrobat Professional or equivalent
- Able to present and maintain a pleasant, professional and positive image of the department as the representative of the department
Preferred Qualifications
- Experience with Constant Contact and Adobe InDesign
- Experience working in an academic environment
- Certified Research Administrator (CRA)
Company
Founded in 1789, the same year the U.S. Constitution took effect, Georgetown University is the nation's oldest Catholic and Jesuit university. Georgetown today is a major student-centered, international, research university offering respected undergraduate, graduate and professional programs on its three campuses in Washington, DC.
Georgetown University is a leading employer in the Washington, DC metropolitan area and offers prospective employees an opportunity to work with the best and the brightest in a caring, diverse and intellectually stimulating campus environment. The University is world renowned for its academic and research programs which provide our faculty and staff with unprecedented career challenges and growth opportunities. Enjoy working with our students and professional colleagues who are proud of their accomplishments and strive to be leaders in their respective fields.
Georgetown University is an Affirmative Action/Equal Opportunity Employer that is committed to diversity in the workplace.
GEORGETOWN UNIVERSITY OFFERS ATTRACTIVE BENEFITS, INCLUDING A TUITION ASSISTANCE PLAN.
- Website
- http://www.georgetown.edu/
- Telephone
- 2026872008
- Location
-
37th & O Streets, NW
Suite 1200A
Washington
DC
20057
US
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