Proposal Specialist/Business Development Specialist

7 days left

Washington D.C
Apr 05, 2019
Jul 27, 2019
Administrative, Sales
Full Time
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.


Proposal Specialist/Business Development Specialist - Global Health Practice (CGHP)
The Proposal Specialist provides pre-award support for the Center for Global Health Practice (CGHP) in all aspects of proposal development, application, submission and award setup. A major focus of the position is the preparation of proposal submissions for federal and non-federal funding mechanisms. This position supports the CGHP. The Proposal Specialist is also responsible for pre-award activities, such as identifying, organizing, facilitating, and submitting the development of new, re-submission, and competitive renewal research proposals for all grants and cooperative agreements. This position will help to transfer grants and contracts from previous institutions for new faculty in the CGHP. Duties include but are not limited to:
  • Develops the budget and justification. Creates application budget(s) by calculating personnel salaries, effort and fringe, capturing all costs (personnel and non-personnel) and ensuring F&A costs are fully describing all costs in the justification.
  • Works with subcontract institutions and/or independent consultants to obtain required documents, which includes the signed letter of intent, detailed budget and justification, statement of work, and sub-institution's F&A agreement.
  • Completes and submits all administrative sections (abstract, budget, budget justification) to OSR at least 10 business days prior to the sponsor's deadline. Submits budget revisions, if required.
  • Identifies and seeks approval from the Chief Business Officer for any cost share requests.
  • Provides a grammatical review of science and other narrative sections, with advance notice and upon request.
  • Assists with other administrative sections, such as Facilities & Resources description, multi- investigator plan, consortium / contractual arrangements, and other sections as needed.
  • Updates and maintains the biographical sketches and other support for the investigators within their portfolio.
  • Tracks pending applications and assists PIs with response to Just-In-Time requests.
  • Updates Other Support for all key personnel, when requested and during JIT.
  • Collects and keeps on file human subject training, financial conflict of interest certifications, IRB and/or IACUC approval letters, as needed.
  • Coordinates the non-competing renewal application (progress report) and continuing applications, and submits the applications to OSR.
  • Completes all administrative sections, including confirming with the appropriate departmental financial analyst on the projected year-end balance and effort supported on grant for all personnel (key personnel's effort is not less than 25% of obligated effort).
  • Assists the PI with sponsor's close out requirements when a grant has ended, including notifying them of the due dates, working to complete and submit the final invention statement and the final progress report.
  • Enters and tracks requests into GU-Pass to optimize RDS and OSR workflow management.
  • Works one-on-one with PIs and staff to complete GU-Pass submission and finalize application to meet internal deadlines.
  • Prepares and submits the completed grant applications to the RDS Deputy Director for review and submission.
  • Assists with identifying and then communicating funding opportunities to the faculty within their assigned portfolio.
  • Obtains RFA/Program Announcement/RFP/other solicitations, and highlights the terms, conditions, application guidelines, eligibility, and format to ensure that application addresses all items listed.
  • Communicates consortium sites noted in the Notice of Grant Award to the Subaward Administrator.
  • Answers or resolve sponsored award related questions as needed. Assists PIs with setup and management of electronic biosketches. Provides excellent customer service in a demanding, deadline-driven environment.

  • Bachelor's degree
  • At least 3-5 years of experience in business development required (or equivalent combination of education and experience)
  • International and global experience, especially in research and grants administration would be helpful
  • Expertise in electronic grants submissions through and other electronic portals
  • Proficient with software products including Excel, Adobe Acrobat and MSWord
  • Experience with NIH funding mechanisms, including R01, P01, P30, T32 and other federal agencies, e.g. CDC, WHO, USAID.
  • Preferable to have knowledge, experience, and expertise in working on proposals with a global and/or international focus
  • Excellent verbal and written communication skills, organizational skills, and ability to function in a fast-paced academic setting
  • Experience with international research projects
  • Flexible and adaptable to accommodate ongoing changes to internal and external policies
  • Able to work quickly and effectively under pressure and exercise creative problem-solving to address challenges in a deadline-driven environment
  • Certified Research Administration (CRA) or Certified Pre-Award Research Administration (CPRA) encouraged

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