Development Associate, BGRO - Office of Advancement

Washington D.C
Apr 05, 2019
May 10, 2019
Full Time
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.


Development Associate, BGRO - Office of Advancement

The Development Associate (DA) supports the Georgetown University Medical Center (GUMC) / Biomedical Research Enterprise (BGRO) team in the identification, qualification, cultivation, solicitation, and stewardship of current donors and prospective donors, including individuals, foundations, and corporations. The DA is responsible for programmatic and administrative tasks necessary for maintaining and growing a successful development program. The responsibilities of this role include, but are not limited to preparation of correspondence, proposals, briefings, donor research and background biosketches, and other written materials; project management; database management and reporting; budget tracking; and gift processing.

This position reports to the Assistant Vice President of Advancement for Research and Education and works collaboratively with all members of the Office of Advancement and GUMC leadership, faculty, and staff.

The Development Associate will have duties that include, but are not limited to the following:

Programmatic and Administrative Support
  • Draft and edit correspondence, acknowledgement letters, briefings, newsletters, publication copy, program collateral and other written materials.
  • Schedule meetings and appointments.
  • Manage office budgets and procurement cards for development officers, submit and track requisitions, contracts, travel reimbursements, and other Office of Advancement and University documents.
  • Board meeting preparation, assist with volunteer management, and attend all activities and events as requested.
  • Prepare mailings and mail merges.
  • Coordinate with other GUMC Advancement and Office of Advancement colleagues for department-wide meetings, events, and activities.

Donor Relations and Prospect Management
  • Manage and respond to prospect, donor, and faculty inquiries.
  • Conduct individual prospect research and identify / research corporate and foundation funding opportunities.
  • Draft and coordinate proposal submissions including cover letters and attachments, edit proposal content, prepare budgets and institutional data, and enter into database.
  • Support development officers in donor identification, qualification, cultivation, solicitation, and stewardship efforts.
  • Establish collaborative and effective working relationships with faculty, academic leadership and other university officers; and with donors, prospects, and key volunteers.

Communications and Stewardship
  • Process gifts and donor acknowledgements accurately and assist with establishment of funds/ work tags where appropriate.
  • Oversee weekly stewardship and acknowledgement process and coordinate with OA Stewardship team for donor acknowledgments.
  • Assist with donor stewardship activities and events.
  • Field inquiries from donors, by phone, email, and written correspondence for tax receipts and gift confirmations.
  • Assist with stewardship of endowment funds including monitoring use of funds, managing stewardship calendar, and preparation of stewardship reports.
  • Communicate with various departments of GUMC and Finance Offices to ensure proper gift recording, use of funds, and donor communications.
  • Maintain and update GUMC websites.

Technical/CRM/Systems Support
  • Maintain donor and prospect files, update database records, request and produce reports, and prepare and track spreadsheets.
  • Collaborate with Data Analytics Group on custom reports and analytics projects.
  • Track major gift solicitations, strategies, and actions.

  • Bachelor's degree required
  • At least 2 years of work experience in a professional office environment or equivalent preferred
  • Experience in university, academic health care setting, or scientific field preferred
  • Must be well organized, have excellent oral, written, and interpersonal communication skills
  • Must be able to assimilate data, exercise sound judgment and discretion, work independently, as well as contribute to a team
  • Must have ability to interact with a variety of internal and external constituents and handle a high number of complex and diverse tasks requiring in-depth analysis and high quality performance
  • Project management and strong problem-solving skills
  • Ability to handle multiple tasks and priorities simultaneously and consistently meet all deadlines
  • Must be well organized and detail-oriented
  • Knowledge of CRM systems and proficiency with Microsoft Office Suite, Gmail, and web/social media platforms

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