Business Operations Specialist

Washington D.C
Apr 05, 2019
May 22, 2019
Full Time
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.


Business Operations Specialist - Georgetown College

Georgetown College is committed to the Jesuit traditions of an integrated education and of productive research in the liberal arts, including fine arts, humanities, languages, sciences, and social sciences. The Georgetown College experience is marked by intellectual vitality, a global outlook, and dedication to service. Georgetown College is actively recruiting a Business Operations Specialist.

Reporting to the Budget Director, Georgetown College, the incumbent will provide assistance in the overall administration of Georgetown College, and is responsible for ensuring that all financial transactions flowing through the College's share service center are in compliance with promulgated university policies and business processes, and are affixed with the correct work tags to allow for meaningful financial reporting for department chairs and senior administrators. The Business Operations Specialist will also be responsible for the initiation and/or review of various business processes, including, but not limited to: Requisitions, Purchase Orders, Expense Reports, Miscellaneous Supplier Invoice Requests, ProCard allocations, Accounting Journals, Revenue Generating Agreements, and cash/check deposits.

The Business Operations Specialist will provide operational and financial support by serving in the GMS Financials roles of Financial Reviewer, Requisitioner, Journal Preparer, and Cost Center Buyer for Georgetown College. This position serves as a resources regarding interpretation, communication, and application of university, campus, and school policies and procedures. Additionally, this position will be required to apply knowledge of relevant university contract and procurement policies to provide guidance to departments on information to solicit from vendor, informing the appropriate forms to be submitted with the contract to University Financial Affairs. Knowledgeable about current university Master Contracts. Key responsibilities include but are not limited to:

Financial BP Initiator & Reviewer
  • Accurate data entry, and/or review, of the following financial transactions: Requisitions, Purchase Orders, Expense Reports, Miscellaneous Supplier Invoice Requests, ProCard allocations, Accounting Journals, Revenue Generating Agreements, and check/cash deposits.
  • Ensuring that transactions entered or reviewed are in compliance with university policies and processed in accordance with campus and school best practices.
  • Attaching and/or reviewing supporting documentation for all financial transactions, ensuring documentation is accurate, complete, and clearly demonstrates support for the financial transaction.
  • Maintaining working knowledge of the support documentation requirements for different transactions and/or special funds (i.e. gifts, grants). Communicating with departmental administrators and other GMS financial initiators if supporting documentation is not sufficient
  • Liaising with department stakeholders to assist in the completion and submission of supplier contracts.
  • Timely submission and/or review of the various financial business processes consistent with expectations outlined in the Georgetown College Finance Office (GCFO) Service Level Agreement (SLA)
  • Mastering and maintaining an understanding of GMS Chart of Account fields, values, and how they interrelate

Customer Service and Data Reporting
  • Responding timely to inquiries related to all the Financial BP and Initiator and Reviewer tasks.
  • Maintaining a current and thorough understanding of university, campus, and school policies relevant to the financial transactions associated with this position.
  • Continuous participation in training activities, with the relevant stakeholders throughout the academic departments and programs to ensure that consistently high quality information and resources are provided to decision makers within the College's units.
  • Providing departments with monthly status updates regarding the reallocation of ProCard transactions, work with administrators and cardholders to ensure all transactions are reallocated in a timely manner, and that proper documentation is obtained as part of the reallocation/reconciliation process
  • Assisting the College Budget Director with the maintenance of the Georgetown College Finance Office website, including content creation and editing.

  • Bachelor's degree required.
  • 3-5 years of financial and/or administrative experience.
  • Proficiency in Microsoft Office suite, or equivalent (eg. Google Apps), with a mastery of Excel (eg. Vlookups, pivot tables, etc.).
  • Strong orientation to details.
  • Excellent interpersonal and customer service skills.
  • Excellent written and oral communication skills.
  • Ability to interpret and apply university, campus, and school policies and procedures within a complex and diverse organization.
  • Ability to manage multiple projects/responsibilities simultaneously and meet time-sensitive deadlines.
  • Familiarity with managing large volumes of data and database queries.
  • Proficiency with Georgetown University systems, specifically GMS (Workday) preferred.

Applications should include a Cover Letter and Resume, preferably in a single PDF.

Similar jobs