Events Manager - McDonough School of Business

7 days left

Location
Washington D.C
Posted
Apr 05, 2019
Closes
May 28, 2019
Ref
JR06138
Industry
Education
Hours
Full Time
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

Georgetown University's McDonough School of Business (MSB) - located at the intersection of business, government, and international relations - develops principled leaders committed to serving both business and society. Through our global perspective, we prepare students to compete in today's international business environment. The McDonough School of Business is actively recruiting an Events Manager.

The incumbent will be responsible for making sure all events are properly executed to ensure they represent the school's brand and will be part of a team that coordinates events for the McDonough School of Business (MSB ). Reporting to the Director of Events the Events Manager will have duties that include but are not limited to:

Event Management
  • Organize multiple graduation ceremonies and receptions; live television programming (C-SPAN, CNN, MSNBC, etc.); Board of Advisors and Parents Advisory Council meetings, luncheons and /dinners; national academic conferences; reunion events; alumni events in other cities; VIP presentations; CEO panels and breakfasts/luncheons; Financial Times partner events; galas; staff and faculty luncheons; among others.
  • Investigate and implement all aspects of events and event management. Select and contract with caterers, A/V suppliers, and staging, and production companies. Follow event from conception through completion-being present until the last guest has departed and oversee restoring event space to pre-event status.
  • Create and maintain daily events calendar on building monitors.
  • Maintain the budget for events and track spending for endowed speaker series. Manage and oversee student volunteers with various centers within the McDonough School of Business.
  • Contract with vendors and off-campus venues.
  • Work with MSB Applications Team to develop knowledge or experience working with customer relationship management (CRM) tool, Salesforce, and event management tool, Linvio. Salesforce and Linvio are used to build event registration pages and send event related emails to keep track of those who attend events.


Technical Support
  • Work with the team in the Office of Marketing and Communications to promote the events and build audience.
  • Work with MSB Applications Team to develop knowledge or experience working with customer relationship management (CRM) tool, Salesforce, and event management tool, Linvio. Salesforce and Linvio are used to build event registration pages and send event related emails to keep track of those who attend events.
  • Coordinate with the University Protocol Office on high-level VIP guests coming to the Rafik B. Hariri Building to speak. Determine security needs of VIP guests-University Police or VIP's private security.


Administrative Support
  • Create and maintain guest lists. Create and distribute event invitations. Create and maintain RSVP lists and send follow-up reminders prior to events. Create name badges and other needed materials.
  • Create and maintain review process for requests to reserve Fisher Colloquium.
  • Create contracts with vendors and the University contracts office.
  • Trains others on event management technology, Linvio, and provides best practices to new users.


Qualifications
  • Bachelor's degree
  • Event planning/management and marketing experience
  • Microsoft Office and spreadsheets experience required
  • Incumbent must be familiar with the use of technology for data management, security, and training


Preferred Qualifications
  • 5+ years of experience of event planning/management and marketing experience
  • Complex project management experience
  • Experience using Salesforce and Linvio

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