Executive Assistant - University Information Services

Location
Washington D.C
Posted
Apr 05, 2019
Closes
Jul 31, 2019
Ref
JR04511
Function
Administrative
Industry
Education
Hours
Full Time
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

University Information Services (UIS) provides Georgetown University with the core technology resources and support services for teaching, learning, and research. The Executive Assistant provides executive level administrative support to the UIS Executive Leadership Team, working with the UIS staff and a diverse group of faculty, students, staff and administrators. S/he coordinates among the AVPs and is the primary person responsible for day-to-day supervision and performance reviews. Interacting with all levels of staff and managers including executives and faculty throughout the University, the Executive Assistant has duties that include but are not limited to:
  • Coordinates activities and scheduling, serving as liaison between the department and other University Departments, outside agencies and vendors as well as within UIS.
  • Assists with organizing and producing briefings, presentations, Web pages and other documents as necessary.
  • Coordinates and schedules meetings, training sessions, briefings, and presentations.
  • Assists with development, implementation, management and coordination of computing services projects.
  • Facilitates communication by taking minutes at meetings (on request).
  • Supports other senior UIS staff on a time available basis as well as the Vice President and CIO when his Executive Assistant is out or unavailable.
  • Acts as the receptionist when the receptionist is out or unavailable.
  • Conducts research and produces presentations with minimal guidance.
  • Travels to Georgetown University's various campus sites for meetings, planning and working as needed.


Qualifications
  • Bachelor's degree with 2-4 years' experience reporting directly to senior management
  • Proficient with Microsoft Office (Word, Excel, Access, PowerPoint) and Microsoft Visio
  • Possess a positive and service-oriented attitude with excellent research and writing skills
  • Good attention to detail with the ability to keep information and other matters confidential


Preferred Qualifications
  • Working knowledge of Information Technology
  • Project Management skills
  • Experience with Google Office Suite (Docs, Spreadsheet, Calendar) and Google Pages
  • Web skills and Social Media expertise

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