Secretary (Office Automation)

Employer
USAJobs
Location
Washington D.C.
Posted
Apr 19, 2019
Closes
Apr 19, 2019
Function
Administrative
Hours
Full Time
TRAVEL REQUIRED:

Not required


RELOCATION AUTHORIZED:
Relocation expenses reimbursed No


KEY REQUIREMENTS:
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  • Appointment to this position may require a background investigation.
  • Requires a probationary period if the requirement has not been met.
  • Must be at least 16 years old and a U.S. Citizen.
  • Must have a typing proficiency of 40 words per minute.
  • Applicants must meet time-in-grade, time-after-competitive-appointment and qualifications requirements within 30 calendar days after the closing date of the vacancy to be eligible for consideration for selection.

    Federal Employees Please Note: Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met and reflects your position title, pay plan/series/grade, tenure and the type of appointment (i.e. competitive/excepted). In some cases you may need to submit more than one SF-50.

    Reference the "Required Documents" section for additional requirements.  

    You must have a typing proficiency of 40 words per minute based on a 5 minute sample with three or fewer errors.  You must have a certificate of proficiency from an organization authorized to issue such certificates or self-certify your proficiency.

    IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

    Applicants must have 52 weeks experience at the next lower level in the normal career progression of the position being filled. When compared to Federal experience, this experience must be equivalent to at least the next lower grade level of GS-4. This experience may have been gained either in the Federal or Private sectors, demonstrating the knowledge, skills and abilities to successfully perform the duties of this position. Examples of specialized experience include: 

    1) Utilizing electronic record keeping systems and their varied capabilities to capture, retrieve, and report data;

    2) Knowledge of the capabilities of general office automation software (E.g.: Access database, Excel spreadsheet, and word processing) to facilitate the technical and administrative needs of the office, experience such as developing, maintaining, retrieving, importing, and modifying data, documents, and reports;

    3) Operating office equipment such as printers, plotters, modems, scanners, fax machines, or copiers;

    4) Performing a variety of administrative functions such as sending/retrieving correspondence, answering phone calls, arranging conferences/ meetings, greeting and directing visitors and maintaining schedules;

    Or

    Completion of four years of education above high school level in any field for which high school graduation or the equivalent is the normal prerequisite.

    Or

    Possession of a combination of specialized experience and education as described above that equates to one year of experience.

    Education may be used to substitute for specialized experience:

    - Completion of four years of education above high school level in any field for which high school graduation or the equivalent is the normal prerequisite.

    Any applicant falsely claiming an academic degree from an accredited school will be subject to actions ranging from disqualification from federal employment to removal from federal service.

    If your education was completed at a foreign college or university, you must show comparability to education received in accredited educational institutions in the United States and comparability to applicable minimum course work requirements for this position.   Click Evaluation of Foreign Education for more information.

    DOL seeks to attract and retain a high performing and diverse workforce in which employees’ differences are respected and valued to better meet the varying needs of the diverse customers we serve. DOL fosters a diverse and inclusive work environment that promotes collaboration, flexibility and fairness so that all individuals are able to participate and contribute to their full potential.

    Federal Employees Please Note: Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met and reflects your position title, pay plan/series/grade, tenure and the type of appointment (i.e. competitive/excepted). In some cases you may need to submit more than one SF-50.

    Refer to these links for more information: GENERAL INFORMATION, ADDITIONAL DOCUMENTATION, FORMER FEDERAL EMPLOYEES

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    You will be evaluated for this job based on how well you meet the qualifications above.

    Click here for Evaluation details. For Displaced Employees ONLY: if you meet the eligibility requirements for special priority selection under ICTAP/CTAP, you must be well-qualified for the position to receive consideration for special priority selection.  ICTAP/CTAP eligibles will be considered "well-qualified" if they attain at least a rating score of 85 in a numerical rating scheme. Be sure to review DOL Account Eligibility Questions #24 and 27 to reflect that you are applying as an ICTAP/CTAP eligible and submit supporting documentation.

    Evaluation Factors (Competencies) - All qualified applicants will be evaluated on the following key competencies:

    Oral/Written Communication - employee is courteous and tactful in dealing with all clientele; provides telephone information and/or assistance on routine matters and refers complaints and technical matters to the professional staff timely. Ensures there is coverage of office's telephones at all times. Takes accurate messages from our general voice mail at least once every hour, when necessary, and timely gives messages to appropriate staff. Demonstrates a high degree of willingness to assist others with their assigned tasks; when necessary seeks the expertise of other administrative support team member to further the timely completion of the task.

    Office Automation- create and edit files using the PC; is able to demonstrate knowledge in Microsoft-Word, Excel and various automated programs by assisting in inputting data, marginal data etc., in formats usually required for reporting purposes. Effectively uses word processing software and printing equipment to create, copy, edit, store, retrieve, transfer and print a variety of documents and reports. Completed material is assembled properly with appropriate attachments and within specified time frames. Knowledge of office automation systems to scan documents into appropriate electronic files. Verifies that scanned documents are complete and legible. Store and retrieve electronic documents of files, activates a printer, enters data onto a predefined spreadsheet or database, retrieves data from specified electronic records, and transmits and receives electronic mail.

    Analysis/Problem Solving- knowledge of office automation systems to store and retrieve electronic documents of files, activates a printer, enters data onto a predefined spreadsheet or database, retrieves data from specified electronic records, and transmits and receives electronic mail.

    The information you provide may be verified by a review of your work experience and/or education, by checking references and through other means (ex. interview).  Your evaluation may also include a review by an HR Specialist or panel and may include other assessment tools (ex. interview, structured interview, written test, work sample, etc).  The examining Human Resources Office (HRO) makes the final determination concerning applicant ratings.  Your resume MUST provide sufficient information to substantiate your vacancy question responses.  If not, the HRO may amend your responses to more accurately reflect the level of competency indicated by the content of your resume.


    To preview questions please click here.

    Read more Security clearance Not Required

    Drug test required No


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