Administrative Assistant

Rockville, MD
Apr 03, 2019
May 09, 2019
Full Time
As a faith-based organization, with over a century of caring for the communities in the Maryland area, Adventist HealthCare has earned a reputation for high-quality, compassionate care. Adventist HealthCare was the first and is the largest healthcare provider in Montgomery County.

Adventist HealthCare seeks to hire a Administrative Assistant who will embrace our mission to extend God's care through the ministry of physical, mental and spiritual healing. If you want to make a difference in someone's life every day, consider a position with a team of professionals who are doing just that, making a difference.

1. Purpose of Job
Summarize the purpose and essential functions for the job, in about one to three sentences.
Serves as a resource for all of Lourie Center's programs and as Administrative Assistant in the front office (reception area). Actions and attitude contributes to the critical success of the organization.

2. Principle Duties and Responsibilities
Define the most essential and critical duties and responsibilities of the job. This is not intended to be an exhaustive list of all responsibilities and duties, only those that are most essential functions of the job.

Arrange the duties below in order of importance to the success of the job. Beside each duty, indicate the estimated percentage of overall time spent on that duty. All percentages should total to 100%. Tasks representing less than 5% of time should be listed as "additional duties as assigned."
Job Responsibilities (in order of importance) Percentage of Time
1. Handles incoming telephone calls, directing to appropriate programs, staff members and voice mail boxes 20%
2. Greets clients, students and other visitors to Center and notifies staff members of arrivals 20%
3. Provide annual county-approved parent/guardian survey to clients to determine the performance measure for the front desk staff 5%
4. Collects and records payment of fees and update information such as new phone numbers etc. Follows appropriate procedures for handling of checks, cash, charges slips and insurance documents 5%
5. Sends Authorization to Release Information forms to primary physicians in order to obtain medical records for new client medical records 5%
6. Orders all office supplies; tracks supply of office forms and copies forms as needed; assists with copying/assembling tasks as required for all department 10%
7. Utilizes electronic medical records to schedule appointments, notify clinicians and other tasks 35%
Education Requires a High School diploma
Experience Minimum years of experience required, and what type of experience qualifies A minimum of one year experience in a business office environment
Supervisory/Management Experience Minimum years of supervisory/management experience required

Work Schedule:

Monday - Friday day shift

At Adventist HealthCare our job is to care for you. We do this by offering:
  • Work life balance through non rotating shifts
  • Recognition and rewards for professional expertise
  • Free Employee parking
  • Competitive comprehensive benefit plans offered (including health, disability, PTO and 403B retirement plan with matching and 3 year vesting)
  • 100% Coverage for inpatient care - at Adventist HealthCare facilities
  • 100% Coverage for urgent care nationwide - after copay

Join the Adventist Healthcare team today! Apply now to be considered.

Tobacco Statement

Tobacco use is a well-recognized preventable cause of death in the United States and an important public health issue. In order to promote and maintain a healthy work environment, Adventist HealthCare will not hire applicants for employment who either state that they are nicotine users or who test positive for nicotine use.

Adventist HealthCare will withdraw offers of employment to applicants who test positive for Cotinine (nicotine). Those testing positive for cotinine are given the opportunity to re-apply in 90 days, if they can truthfully attest that they have not used any nicotine products in the past ninety (90) days and successfully pass follow-up testing.

Equal Employment Opportunity

Adventist HealthCare is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

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