Administrative Coordinator - Construction Fund Accountant
REPORTS TO: Supervisor of Planning and Financial Services
BASIC QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Bachelor of Science degree in finance, accounting, or business is required; Master of Business Administration preferred. Certification as a Certified Public Accountant (CPA) is desirable; or any equivalent combination of education, experience, and training which provides the required knowledge, skills, and abilities. Requires a wide range of knowledge and experience in the financial management of capital projects. Familiarity with project management practices, software systems for project management and project accounting, and capital project reporting procedures. A minimum of three years of supervisory experience in a similar facilities organization is required.
The successful candidate will demonstrate professional, ethical, and responsible behavior and will serve as a role model for all Division staff. General qualifications include the ability to:
•Demonstrate verbal and written communication skills and the ability to interact with all hierarchical levels within the Division.
•Provide team-oriented, hands-on, highly-skilled, adaptive, and customer-focused service.
•Demonstrate organizational skills and a high level of attention to detail.
•Provide judgment, creativity, and initiative to plan, promote, implement, and monitor the Division’s Construction Fund.
•Deliver appropriate constructive analysis verbally and in written format.
•Analyze and interpret technical data and communicate it to non-technical individuals.
•Utilize Microsoft Office applications (Excel, Access, Word, and PowerPoint).
STATE REQUIREMENTS/QUALIFICATIONS: None
PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee frequently is required to stand. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus.
BASIC FUNCTION/NATURE OF THE WORK: This is a highly-skilled and technical management level position that provides oversight of the financial operations for the Office of Facilities Services (OFS), to include the General Fund, Construction Fund, multiple bond issuances, proffer accounts, and various other monies. Budgets for these funds can range from $75 million to $150 million per year. This position directly supervises the work of bookkeepers and accounting technicians.
Budget Responsibilities: $3,000–$10,000
Employees Supervised: 4 to 6
Number of Schools/Departments: None
Number of Students: None
DUTIES AND RESPONSIBILITIES/ILLUSTRATIVE EXAMPLES OF WORK: include, but are not limited to the following:
•Works collaboratively with all stakeholders in Providing A World-Class Education.
•Provides leadership and direction in areas of responsibility to provide for the financial management of the OFS capital budget.
•Establishes and develops short and long-range operational goals and objectives and performance standards; identifies and develops strategies for achieving goals; monitors and controls progress in accordance with pre-established performance standards; and implements changes as necessary.
•Directs and manages human resources functions of supervised employees, to include the following: selects and hires staff; monitors and evaluates performance, and implements corrective action as necessary; fosters job enrichment and a professional attitude.
•Supervises the OFS bookkeeper staff daily.
•Monitors appropriate use of Division funds.
•Identifies and incorporates legal and fiduciary requirements into capital monitoring and reporting.
oEnsures that capital project activity is consistent with applicable laws and organizational rules and procedures.
•Identifies external and internal stakeholder information needs.
oCompiles budget and expenditure data for diverse stakeholders.
•Plans and designs systems to collect, store, and analyze project data and report results.
oEnsures data accuracy, integrity, and accountability with financial management system.
oControls and manages project budget changes.
•Regularly monitors capital projects financial and project activity information.
oReviews project-related financial transactions to support budget review, auditing, and asset management.
oReviews expenditures, both in relation to the current budget, and over the entire project life.
oReviews encumbrances and estimates of planned expenditure activity.
oConfirms continued availability and appropriateness of revenue sources identified in the capital budget.
•Reports on project status and activities.
oProduces project status reports.
oProvides comparisons of actual results and anticipated results.
oReports on key project milestones, revenue, and expenditure activity, highlighting significant changes to project scope or costs.
•Upon project completion, ensures that actions are taken to finalize project activity.
•Evaluates monitoring and reporting activities.
•Performs tasks in a regular, reliable, and predictable manner.
•Completes other duties as assigned.