Position Description: The position description is a guide to the critical duties and essential functions of the job, not an all-inclusive list of responsibilities, qualifications, physical demands and work environment conditions. Position descriptions are reviewed and revised to meet IFES’ changing needs, at the sole discretion of management.
Job Responsibilities: PRIMARY FUNCTION/PURPOSE: Ensures the integrity of accounting information by recording, verifying, consolidating, and entering transactions.
MAJOR DUTIES AND RESPONSIBILITIES: Processes accounts payable payment requests, invoices, credit card statements and expense reports in compliance with IFES, US government and donor financial policies and procedures and generally accepted accounting principles. Performs day to day financial transactions including verifying, classifying, computing, posting and recording accounts payable, cash receipts and other accounting data. Verifies entries and documentation, identifies discrepancies and resolves issues with transactions submitted in the web-based payment processing system. Provides coaching and guidance regarding payables transactions by furnishing feedback about discrepancies, omissions and errors and provides one-on-one training when applicable. Facilitates payment of transactions within prescribed due dates by efficiently and effectively processing payment requests. Assists with processing accounts payable disbursements including initiating ACH payments, printing checks and uploading Positive Pay file to bank and initiating wire transfer payments and recording fees and local currency adjustments incurred. Assists with processing ACH and wire returns including recording any fees deducted by intermediary banks, following up with requester to resolve problems that caused the return and ensuring the transaction is promptly repaid to vendor. Processes payables reclass entries and reconciling items per bank reconciliations as requested. Reconciles the accounts payable ledger to ensure that all vouchers and payments are accounted for and properly posted. Generates reports detailing accounts payable status as scheduled and as requested Assists with annual preparation, filing and mailing of Form 1099 Classifies and processes incoming payments including preparing bank deposits and recording cash receipts in accounting system. Prepares bank reconciliations and general ledger account analyses and schedules as assigned including identifying discrepancies, resolving inconsistencies and recording necessary adjustments. Provides audit support by compiling documents related to audit selections and by providing information as requested. Performs other duties as assigned. POSITION SCOPE: Provides financial support functions and performs moderately complex job duties requiring familiarity with contract compliance and financial controls. Coordinates work activities with internal and external partners.
DECISION MAKING/PROBLEM SOLVING: Identifies problems affecting achievement of goals, requiring research into internal and external factors. Analyzes and interprets issues and proposes alternative solutions relying on knowledge of professional standards and accounting principles. Consults with necessary stakeholders to develop or introduce new and improved methods or procedures.
FISCAL RESPONSIBILITY: Follows implemented procedures for accounts payable and cash receipts functions under supervision. Performs regular tracking, analysis and reporting of financial data. Processes ACH, wire transfer and check disbursements. Processes, records, verifies, reconciles and prepares reports of transactions, requiring access to controlled systems.
RELATIONSHIPS: Maintains collaborative working relationship with team members and other staff, both within the headquarters and field offices. Initiates contact with staff in other departments to exchange detailed, substantive information and coordinate activities necessary to achieve work goals. Builds and maintains relationships with internal and external partners, auditors etc. Requires interpersonal skills involving active listening, creativity and problem solving to assure desired outcomes.
SUPERVISION EXERCISED: N/A.
Qualifications: POSITION REQUIREMENTS:
Education: Bachelor Degree in Accounting, Finance, or related field desirable.
Experience: 2 years of Finance, Accounting or related work experience.
Related Skills or Knowledge:
Solid understanding of record keeping and accounting principles
Proven ability to calculate, post and manage accounting figures and financial records
Data entry skills along with an aptitude for numbers and fact-checking
Hands-on experience with spreadsheets and accounting software
Proficiency in MS Office applications
Customer service orientation and excellent verbal and written communication skills
High degree of accuracy, attention to detail, organized and deadline oriented
Strong team building skills
LANGUAGE SKILLS: Fluency in English required.
PHYSICAL REQUIREMENTS/WORK ENVIRONMENT: Standard office work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
“All qualified applicants/employees will receive consideration for employment/promotions and will not be discriminated against on the basis of disability, sex, sexual orientation, gender identity, age, race, color, religion, national origin, veteran status, or any other legally protected characteristic.
IFES takes affirmative action with respect to the employment and promotion of women, minorities, individuals with disabilities, and covered veterans. IFES will also take affirmative action on the basis of sexual orientation and gender identity.
IFES is a VEVRAA Federal Contractor”