Executive Assistant to the Provost

Employer
The Catholic University of America
Location
Washington D.C.
Posted
Mar 21, 2019
Closes
Apr 25, 2019
Function
Administrative
Hours
Full Time

Executive Assistant to the Provost

We seek candidates who understand, are enthusiastic about, and will make a significant contribution to the Catholic mission of the University:

As the national university of the Catholic Church in the United States, founded and sponsored by the bishops of the country with the approval of the Holy See, The Catholic University of America is committed to being a comprehensive Catholic and American institution of higher learning, faithful to the teachings of Jesus Christ as handed on by the Church.

Dedicated to advancing the dialogue between faith and reason, The Catholic University of America seeks to discover and impart the truth through excellence in teaching and research, all in service to the Church, the nation and the world.

Position Summary: The Executive Assistant to the Provost reports directly to the University’s Provost. The Provost is the chief academic officer of the University and acts for the President in his absence. The Provost has continuing general responsibility for the coordination and development of all University academic units and programs and exercises general supervision of all academic appointments and budgets.

The role of Executive Assistant to the Provost is of paramount importance, and requires a high level of confidentiality, discretion, and independent judgment. The Executive Assistant to the Provost supports the Provost in all aspects of his role, through scheduling, travel planning, communications, and project management, and also supports the day to day operations of the Office of the Provost.

Responsibilities

The Executive Assistant to the Provost has a broad set of responsibilities, including liaising with deans, department chairs, faculty, students, parents, alumni, and others; maintaining the Provost’s schedule, including travel; coordinating meetings, orientations, and social functions between the Provost and other administrators, faculty, and students; receiving, routing, tracking and responding to requests submitted to the Office of the Provost, and maintaining faculty records. The Executive Assistant should be able to provide excellent word processing, spreadsheet, and presentation software application support to the Provost, as well as occasional research, and also complete routine tasks, including mail distribution, replenishing office supplies, set-up and clean-up for meetings and events, and coordinating accommodations for visitors.

Qualifications

A Bachelor’s degree and a minimum of four (4) years of experience as an executive assistant in an academic, corporate, or government environment are required. The candidate must exhibit exemplary listening, speaking, writing and interpersonal skills, have a respectful and positive attitude, have the fortitude to multitask and prioritize in an efficient and calm manner, and support the Provost with critical thinking skills, the ability to grasp and execute new concepts, and absolute dependability through attention to detail. The candidate must have experience with a multi-line phone system and exceptional working knowledge of Microsoft Office applications, to include Word, Excel and PowerPoint, as well as the willingness to learn new applications used for University processes.

Applicants should attach a resume and a cover letter (detailing their relevant work experience, interest in the University’s Catholic mission and salary requirements).

To apply visit: 

staff-cua.icims.com/jobs/8121/executive-assistant-to-the-provost/job

AA/EOE, m/f/v/d

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