Events Logistics Coordinator

Employer
Worldwide Speakers Group
Location
Alexandria, Virginia
Salary
$45,000-$58,000 per year + benefits
Posted
Mar 20, 2019
Closes
Apr 24, 2019
Function
Other
Industry
Other
Hours
Full Time

ROLE AND RESPONSIBILITIES INCLUDE BUT NOT LIMITED TO:

  • Coordinate travel itineraries for high-profile speakers including celebrities, former politicians, journalists, business executives and subject matter experts while remaining attentive to budget.
  • Schedule and mediate pre-event calls between speakers and clients.
  • Issue invoices and collect payments in a timely manner and create comprehensive and readable financial reports.
  • Liaise with speakers and clients to identify individual needs and ensure speaker and client satisfaction.
  • Proactively mitigate possible challenges and troubleshoot any emerging problems on or before the event day.
  • Plan and coordinate all aspects of travel and lodging for speakers while remaining attentive to speaker’s specific requirements and constraints placed by clients.
  • Coordinate and monitor event timelines and ensure deadlines are met.
  • Respond to inquiries and special requests, i.e. VIP receptions, book-signings, etc. and resolve unexpected challenges in a friendly and efficient manner.
  • Occasional local travel to conferences where speakers deliver keynotes.

PREFERRED SKILLS:

  • Strong project management, customer service and relationship building skills.
  • Strong written and verbal communication, able to deliver clear, concise information tailored to specific and varied audiences.
  • Exceptionally detail-oriented and organized, ensuring quality and consistent output.
  • Ability to effectively solve problems, think creatively, make decisions and act, exercising independent judgment.
  • Ability to maintain a professional and positive attitude and work independently with little guidance in a fast-paced and deadline-oriented environment.
  • Ability to manage multiple projects independently.

QUALIFICATIONS AND EDUCATION REQUIREMENTS

  • Bachelor’s degree and relevant experience.

BENEFITS

  • Health, Dental, and Vision insurance
  • 401k
  • Free Garage Parking
  • Free Gym Access in Building
  • Free Shuttle Bus to Metro 
  • Monthly Phone Stipend
  • Cafe in Building

Job Type: Full-time

Salary: $45,000.00 to $58,000.00 /year

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