ADMINISTRATIVE SUPPORT SPECIALIST

Employer
USAJobs
Location
Arlington, Virginia
Posted
Apr 01, 2019
Closes
Apr 01, 2019
Function
Administrative
Hours
Full Time
TRAVEL REQUIRED:

Occasional travel - You may be occasionally expected to travel for this position.


RELOCATION AUTHORIZED:
Relocation expenses reimbursed No


KEY REQUIREMENTS:
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  • U.S. Citizenship Required
  • Males must be registered for Selective Service, see www.sss.gov.
  • Incumbent must be able to obtain and maintain a SECRET clearance
  • This position is subject to provisions of the DoD Priority Placement Program
  • Disclosure of Political Appointments
  • SPECIALIZED EXPERIENCE: At least one (1) year of specialized experience at the next lower grade (GS-9) or equivalent. Specialized experience must include knowledge of management and organization principles and theories, including standardized administrative practice and procedures common to the legal offices with ability to maximize effectiveness and efficiency in creating and/or modifying law office processes, structures, records or file systems, and role/responsibilities among office personnel; skill in applying conventional methods to gather, analyze, and evaluate information concerning management and administrative processes, draw conclusions, and recommend appropriate action; ability to function with competing demands (sometimes from multiple sources), prioritize appropriately, and seek guidance when needed as to priorities and/or flexibility in deadlines; and ability to operate various computer systems and associated peripheral equipment.

    FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must meet applicable time-in-­grade requirements to be considered eligible. One year at the GS-9 level is required to meet the time-in-grade requirements for the GS-11 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks.

    KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:
    1. Knowledge of office administration and management. Skill in applying analytical and evaluative techniques to identifying, considering, and resolving office management or administrative issues or problems (particularly of a procedural nature).
    2. Working knowledge of federal government Department of Defense and Air Force organization, structure, and chain of command; general
    knowledge of federal and Air Force operating guidelines. Of particular benefit is knowledge of records management, including FOIA.
    3. Practical knowledge management and information retrieval, particularly including computer database search and Internet search for both
    records and data relevant to job functions.
    4. Ability to operate various computer systems and standard business software, particularly Microsoft Office suite (Outlook, Word, Excel, Power Point) and Adobe (PDF), and associated peripheral equipment. Must include the ability to create and utilize documents (Word), databases,
    spreadsheets and presentation graphics in support of transactions and presentations intended for a senior/high visibility audience.
    5. Skill in written and oral communication. Knowledge of interpersonal and public communication skills sufficient to communicate effectively
    both orally and in writing. Experience/skill in interacting with senior level officials.
    6. Ability to independently analyze information, determine action needed to address, and follow through either to obtain additional guidance or take action to complete tasks/projects. Knowledge of funds management procedures, limitations on funds usage, recordkeeping and reporting and auditing requirements.

    PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

    VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

    IF USING EDUCATION TO QUALIFY: You MUST provide transcripts to support your educational claims. Education must be accredited by an accrediting institution recognized by the U.S. Department of Education.

    FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.

    Our staff are committed to public service. The Office of the General Counsel has an extremely diverse practice including: Aviation Law, Employment/Labor, Ethics, International Law, Intelligence Law, Intellectual Property, Real Estate, Environmental Law, Fiscal Law, and more. Work with our office offers flexible work schedules, including compressed work weeks and telework; and access to a fitness program. The Contractor Responsibility and Conflict Resolution Division works in two unique, specialized programs that protect and promote critical Air Force mission objectives. It proactively engages Air Force contractors - ranging from large Defense contractors to small businesses worldwide - to ensure appropriate standards of corporate ethics and compliance are maintained by all Air Force business partners. The program performs contractor and grantee responsibility reviews under FAR Subpart 9.4 and 2 CFR 1125, and aggressively pursues all available legal remedies in cases of procurement fraud and other contractor misconduct. The Conflict Resolution Program spearheads the premier effort in the Federal Government to enhance negotiations skills across all Air Force career fields. The program also promotes cutting-edge Alternative Dispute Resolution methods and resources to improve conflict management across all disciplines (contracts, international, management-employee, and more).

    The position covered by this vacancy announcement is scheduled to transition from the General Schedule (GS) to the DoD Civilian Acquisition Workforce Personnel Demonstration Project (AcqDemo) by 23 June 2019. To learn more about the Acquisition Demonstration Project, visit http://acqdemo.hci.mil/.

    Interagency Career Transition Assistance Program (ICTAP): For information on how to apply as an ICTAP eligible click here. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated well qualified or above for this position. You must submit a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting position, grade level, and duty location.

    Employed Annuitants (Reemployed Annuitants): Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. Click here for more information.

    90-Day Register: This announcement may result in a 90-day register that may be used to fill like vacancies for 90 days after the closing date. Applicants may be referred for consideration as vacancies occur.

    Direct Deposit: All federal employees are required to have direct deposit.

    Incentives: Recruitment and/or retention incentives may or may not be used.

    If you have questions regarding this announcement and have hearing or speech difficulties click here.

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    You will be evaluated for this job based on how well you meet the qualifications above.

    Your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine your eligibility, qualifications, and quality ranking for this position. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

    The resume/documents you submit must support your responses to the online questionnaire. If your application contradicts or does not support your questionnaire responses, you will receive a rating of "not qualified" or "insufficient information" and you will not receive further consideration for this job.

    Applicants who meet the requirements for and apply as a non-competitive eligible that meet minimal qualifications and other requirements of this position, will be given consideration as a non-competitive candidate and will be referred unless blocked by an individual with priority/preference.

    APPRAISALS/AWARDS: Hiring Managers use objective methods and consider previous performance appraisals and awards in the selection process. Current Federal Civilian employees should list any relevant performance related rating and/or awards in your resume.

    Applicants who disqualify themselves will not be evaluated further.

    Read more Security clearance Secret

    Drug test required No


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