Administrative Support Specialist

Employer
USAJobs
Location
Washington D.C.
Posted
Mar 26, 2019
Closes
Mar 26, 2019
Function
Administrative
Hours
Full Time
TRAVEL REQUIRED:

Not required


RELOCATION AUTHORIZED:
Relocation expenses reimbursed No


KEY REQUIREMENTS:
Help
  • You must be a United States Citizen.
  • This employer participates in the e-Verify program.
  • Males must abide by Selective Service registration requirements.
  • Resume and all documents must be submitted online
  • OTHER REQUIREMENTS: 

     

    SPECIALIZED EXPERIENCE REQUIREMENTS

    A qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the next lower grade level in the Federal service.

    GS-9: A qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the GS-7 grade level in the Federal service.  Specialized experience is defined as providing administrative assistance with an organization structure, staffing patterns, training, assistance with collecting, and updating spreadsheets to finalize reports relative to an office.

    GS-11: A qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the GS-9 grade level in the Federal service.  Specialized experience is defined as supporting an office in gathering information, identifying and analyzing issues, and developing recommendations based on procedures and guidelines to resolve administrative problems.

    GS-12: A qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the GS-11 grade level in the Federal service.  Specialized experience is defined as advising management on policies and procedures related to human resources management and training and career development plans.

    Your application and resume should demonstrate that you possess the following knowledge, skills and abilities (KSAs). Do not provide a separate narrative written statement. Rather, you must describe in your application how your past work experience demonstrates that you possess the KSAs identified below. Cite specific examples of employment or experience contained in your resume and describe how this experience has prepared you to successfully perform the duties of this position. DO NOT write "see resume" in your application!

    1. Knowledge of Executive Secretarial grammar, writing, and editing practices and skill in professional writing techniques, which are demonstrated in review of written guidance, instruction, and evaluation. 
    2. Knowledge and skill in applying analytical and evaluative methods and techniques to issues or studies concerning the efficiency and effectiveness of program operations carried out by the administrative or professional personnel, or substantive administrative support functions )i.e., internal activities or functions such as supply, budget, procurement or personnel which serve to facilitate line or program operations).
    3. Knowledge of automated data processing techniques and data base management applications to collect, maintains, and updates spreadsheets and to develop management reports.  Ability to collect, assembles, correlate, and analyze operational data and to made recommendations concerning work methods, procedures and work tasks.
    4. Knowledge of organizational methods and structures to analyze organizational restructuring plans and organizational efficiencies,  Skill in oral and written communication techniques to brief Office Directors, Deputy Director, and Supervisor on human resource requirements and to develop written operation procedures. 

    "Experience" refers to paid and unpaid experience. Examples of qualifying unpaid experience may include: volunteer work done through National Service programs (such as Peace Corps and AmeriCorps); as well as work for other community-based philanthropic and social organizations. Volunteer work helps build critical competencies, knowledge, and skills; and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

    Time-in-Grade: Current Federal employees must meet time-in-grade requirements by the closing date of this announcement to receive consideration.

    CTAP/ICTAP candidates: To be considered "well qualified" you must meet all of the requirements as described in this section.

    You must meet all qualifications and eligibility requirements by the closing date of this announcement.

    You must submit an unofficial or official transcripts by the closing date of this vacancy announcement. 

    GS-9 master's or equivalent graduate degree

    or

    2 full years of progressively higher level graduate education leading to such a degree

    or

    LL.B. or J.D., if related

    GS-11 Ph.D. or equivalent doctoral degree

    or

    3 full years of progressively higher level graduate education leading to such a degree

    or

    LL.M., if related

    There is no educational equivalent for the GS-12.

    Education must be obtained from an accredited institution recognized by the U.S. Department of Education. Applicants can verify accreditation at the following websitehttp://www.ed.gov/admins/finaid/accred/index.html

    Foreign education must be reviewed by an organization recognized by the U.S. Department of Education. For special instructions pertaining to foreign education and a list of organizations that can evaluate foreign education, see the Department of Education website.

    The U.S. Department of Energy fosters a diverse and inclusive workplace and is an Equal Opportunity Employer.

    • New employees to the Department of Energy will be required to successfully pass the E-Verify employment verification check. To learn about E-Verify, including your rights and responsibilities, visit www.dhs.gov/E-Verify.
    • Veterans and persons with disabilities are encouraged to apply. For more information, please visit the links at the bottom of this page or visit the FedsHireVets website.
    • If you believe that you are eligible for the Interagency Career Transition Assistance Program (ICTAP), please visit the OPM ICTAP/CTAP website for more information. In order to be considered under the ICTAP program, your application must score within the pre-established "well qualified" category as stated in the Qualifications section.
    • More than one selection may be made from this vacancy announcement.
    • Some positions may require completion of a probationary period of up to 1 (one) year.
    • Many positions require successful completion of a background investigation.
    • All males born after December 31st 1959 must abide by laws regarding Selective Service registration. To learn more about this law, visit the Selective Service web page, Who Must Register. If you are not registered and don't have an approved exemption, you will not be eligible for employment with the Federal government.
    EEO Policy: https://help.usajobs.gov/index.php/EEO_Policy_Statement
    Reasonable Accommodation Policy: https://help.usajobs.gov/index.php/Reasonable_Accommodation_Policy_Statement
    Veterans Information: https://help.usajobs.gov/index.php/Veterans_Information
    Telework: www.telework.gov
    Selective Service Registration: http://www.sss.gov/


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    You will be evaluated for this job based on how well you meet the qualifications above.

    The Department of Energy uses an application tracking system to evaluate the responses you provide in the applicant assessment questionnaire to determine if you meet the minimum qualifications necessary for this position. Then, the HR Office and/or Subject Matter Expert (SME) will conduct a quality review of your application and supporting documentation to determine if your qualifications meet the criteria for referral to the selecting official.

    We will also verify that you are eligible for Merit Promotion positions by reviewing your previous Federal employment to ensure you meet Time-in-Grade requirements. If you are eligible to apply to Merit Promotion announcements based on Veteran or other non-competitive statuses, we will verify your supporting documentation prior to referral.

    If you are eligible for career transition assistance plans such as ICTAP or CTAP, you must meet the definition of "well qualified" which is defined as having a score of 85 or better.

    If your resume is incomplete or does not support the responses you provided in your online questionnaire, or if you fail to submit all required documentation before the vacancy closes, you may be rated 'ineligible', 'not qualified', or your score may be adjusted accordingly.
    To preview questions please click here.

    Read more Security clearance Not Required

    Drug test required No


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