Business Associate - Procurement and Business Services, Law Center

Location
Washington D.C.
Posted
Mar 19, 2019
Closes
Apr 05, 2019
Industry
Law
Hours
Full Time
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

Business Associate - Procurement and Business Services, Law Center

This position is also responsible for the performing various day-to day procurement, accounts payable and procurement card activities of the Law Center's  as they relate to vendors, employees, faculty and students. The Business Administrator will review all procurement transactions, expense reimbursement request and journal vouchers submitted in GMS for accuracy and compliance with Georgetown University policies.  

The Business associate will also act as the customer service representative for the Procurement and business services office, looking into department issues as far as vendor payments, vendor contracts, employee reimbursements, Procard allocations and requisitions for goods and services are concerned. Seeking to understand and review issues as well as training and supporting Law Center requsitioners. Duties include but are not limited to:

Financial Management

  • Review and approve procurement transactions, reimbursement requests up to at the Law Center. Review the procurement card applications, cost allocations and card holder issues.
  • Receive, review and submit Law Center purchasing contracts for approval by the University Procurement Office.  
  • This position has responsibilities of financial reviewer, financial reporter, journal preparer and expense preparer for the Law center. Those roles require the administrator to review transactions for accuracy and compliance, run financial reports for review, create journals to correct entries and create expense reports for others if and when needed.
  • As financial reviewer; responsible for ensuring compliance with university policy as well as confirming proper accounting and use of financial worktags on all transactions.
  • Works closely with Internal Audit, GAO, Purchasing and Contracts, General Counsel and the Tax Office on all financial transactions.
  • Participate and review journals for the Law Center's centralized ProCard program. Responsible for managing the monthly ProCard reconciliation process for Law Center ProCard holders.
  • Works with the Law center departments to ensure all transactions are allocated in PaymentNet  or GMS and timely transactional information is received from the cardholder including transaction receipts and business purpose.
  • Responsible for reporting and analytics regarding appropriate ProCard use, timeliness of reconciliations, vendor reports and policy development.

Operational Management

  • The position will be responsible for coordinating and providing day-to-day support of the following contracts with external vendors.
  • Food Services - Bon Appetit Management Company and Subway (Elmhotaseb Inc.).
  • Vending - Avenue C by Canteen (located in EB Williams Library), all other vending and ATM machines.
  • Bookstore - Barnes and Noble.
  • GoCard auxiliary services transactions.
  • Xerox managed services contract.

Qualifications

  • Bachelor's degree in business, accounting, finance or a related field
  • At least 2 years of progressively responsible experience in the administration of business operations and/or business services is preferred
  • Ideal candidate must be self-motivated, able to come up with creative business solutions
  • Familiarity with vendor management and operations based planning is a plus
  • Good grasp of accounting procedures and transactions as well as strong analytical, interpersonal, communication, listening and negotiating skills

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume  for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.