AP/ AR Accountant

Cordia Resources
Herndon, VA
Mar 18, 2019
Mar 28, 2019
Full Time
Our client, a stable non-profit in the biology space, is looking an AR/AP Manager to join their team in Manassas, VA. Accounts Receivable Responsibilities & Duties * Billing customers in QuickBooks, and distributing invoices via email or mail * Generating and distributing monthly Customer statements * The AR aging report and reconciliation * Receiving, recording & applying customer payments to invoices and deposits * Responding to Accounts Receivable inquiries, customer disputes and complains * Issuing customer credit memos after obtaining approvals, if needed * Researching delinquent accounts and initiating possible collection calls, and follow up emails for past due invoices Accounts Payable Responsibilities & Duties * Entering vendor bills, credit memos, and Accounts payable transactions in QuickBooks and Aljex, coding to appropriate GL accounts and classes for CFR and its subsidiaries * Processing payments, reimbursements, per diems, and issuance of checks, wires, & ACH batches within due dates * Setting up new vendors, requesting W-9s, and update records in the system * Setting up new inventory and non-inventory items * Issuing Purchase Orders and receiving items as needed * Reconciling the AP aging to vendor statements and loan schedules, utilizing excel * Updating assigned excel spreadsheets related to vendors, inventory, trucks, chassis, containers, and payables * Serving as a liaison between vendors and various company departments, monitoring open orders, account status, tracking bills, matching documents, batching and validating approvals * Maintaining files and records (eg copies of invoices, W-9s, checks, POs, documents, reimbursements, reports, vendor files, RackStation files, receipts, etc.) ensuring the availability of documentation and financial information * Managing the contracts for printers, forklifts and other company equipment * Telephone calls, & email correspondence as the primary contact for various vendor bills email accounts * Handling petty cash and recording transactions Other Responsibilities * Working on several company files for various subsidiaries * Assisting with month-end accounting close as needed * Assisting with ad-hoc reports as needed * Documenting procedures for daily tasks * Entering, Processing, and reconciling transactions in a timely, accurate and efficient manner * Assisting the accounting supervisor and the controller by providing support, and documentation for accounts payable and receivable * Performing other related duties, tasks and special projects as assigned, ensuring the department's efficiency Knowledge, Skills, and Education * Bachelors Degree or Associates Degree preferred * 2-3 Years accounts payable and receivable or general accounting experience * QuickBooks knowledge preferred * Proficient in Microsoft Excel * Effective oral and written communication skills with excellent interpersonal skills * Professionalism and organization, attention to detail, and problem-solving skills * Knowledge of basic accounting regulatory standards and compliance requirements * Knowledge of office administration and procedures

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