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Accounting Operations Specialist

Employer
Interstate Moving Relocation Logistics
Location
Springfield, VA
Closing date
Apr 1, 2019
The Interstate Family of Companies encompasses five distinct companies that provide global transportation, supply chain logistics and relocation management solutions to individuals, corporations and government agencies. At Interstate we offer a strong benefits package, competitive salaries and opportunities for growth and development. SUMMARY In this role, you will be responsible for accurate and timely delivery of relocation expense management services, household goods invoice audit, client billing and collections, provider and transferee payables, revenue collection and tracking, company financial accounting, reporting and system administration as it relates to corporate and government relocation clients. Other duties may be assigned. RESPONSIBILITIES Participate in sales calls, new business proposal responses and presentations, client implementations and client account reviews. Some travel to client locations may be required. Participate in development of and administration of provider agreements. Monitor and input new transferee authorizations and assign team members. Create, maintain and update client, provider and procedural documentation for training, ISO certification, and reference and quality purposes. Maintain shared file library of documents and contract administration. Provide administrative support as needed. Audit and Process Expenses Provide clients with best practices consulting on relocation expense audit and processing. Process relocation expense reports and provider invoices including review and audit for compliance to client policy, appropriate documentation, government regulations, client budgets and monetary caps. Submit client exception requests as needed and communicate approved and denied expenses to team members, clients and transferees. Code and enter expense line items for proper tax treatment, accounts payable, accounts receivable and reporting. Process and reconcile any advances paid to transferees. Payroll Processing Provide clients with best practices consulting on relocation tax benefits and processing. Prepare, calculate and distribute client payroll feeds as required by client payroll schedules, ensuring proper tax withholding and accurate tax gross up calculations. Coordinate and administer year-end process for expense processing clients including year-end audits, establishing and meeting year-end timeline and distribution of transferee tax reports. Serve as subject matter expert and primary point of contact for transferee and client expense processing and year-end process questions. Invoice Audit Conduct audit of household goods provider invoices for compliance to tariffs, contracts, client approvals and industry standards. Work with team members, providers and accounting teams to resolve discrepancies. Record audit results. Client Billing and Collections Prepare and distribute accurate and timely client billing of service fees and expense reimbursements as per client agreements. Manage client invoice aging and collections for timely payment through direct communication with clients and escalation. Prompt for and reconcile client advance funding. Calculate interest on applicable company funding. Evaluate and project company and client funding needs to minimize risk. Provider and Transferee Payables Prepare payables for accounting including vendor record setup and disbursement instructions. Submit, balance and post payables. Resolve provider invoice discrepancies. Revenue Collection and Tracking Audits for revenue capture from all sources to ensure timely and accurate collection, submission to accounting and reporting. Provide analysis and additional reporting as needed. Company Financial Accounting Facilitate and balance payables, receivables and revenue with accounting team. Initiate general ledger adjustments as needed. Process client and transferee credit card charges. Reconcile company credit card charges and validate monthly financial statements. Reporting Create, prepare and distribute internal and external (clients and providers) reports based on established report frequencies as well as fulfilling ad hoc needs. System Administration Perform system administration responsibilities such as new setups (provider, client, user), training, data integrity and troubleshooting for software programs. As a technology subject matter expert, facilitate initiatives with software providers and developers both in house and outsourced. Responsible for ensuring technology resource solutions are scoped, implemented and utilized. QUALIFICATIONS Five+ years payroll, expense audit, accounting and/or client billing experience. Relocation experience strongly desired. Household goods and Federal Acquisition Regulations experience preferred. Excellent verbal and written communication skills required. EDUCATION Bachelor's degree (B. A.) from four-year College or university or equivalent combination of training and experience. Interstate provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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