Patent Specialist

Legal E
Washington D.C.
Commensurate with experience.
Mar 15, 2019
Mar 18, 2019
Administrative, Other
Full Time


Washington, DC

Outstanding mid-size IP law firm seeks an experienced Patent Specialist to join their Patent Specialist Team.  This position will provide administrative support to a small team of attorneys (around 4).

The Patent Specialist’s primary responsibilities will be to perform all tasks in support of assigned patent attorneys:

  • Using the Firm’s software tools to prepare USPTO patent prosecution forms, and draft Office Action “shells” and other patent office e-filings
  • Uploading, verifying the accuracy of, and submitting USPTO e-filings via EFS
  • Preparing and e-filing PCT applications in the USPTO via EFS
  • Recording assignments using the USPTO’s EPAS system
  • Maintaining accurate patent files in the Firm’s electronic document management system (currently Worldox)
  • Drafting, revising, and sending routine client correspondence and reporting e-mails
  • Proofreading all filings and correspondence for spelling, content, punctuation, and grammar
  • Pre-processing, flagging, and clearing tasks on assigned attorneys’ dockets
  • Interacting effectively with other departments to support assigned attorneys

In addition, the Patent Specialist will generally support the Firm’s Patent practice by:

  • Assisting with updating and improving the Firm’s patent administrative processes, procedures, and forms
  • Assisting with implementing and refining the Firm’s use of new software and web-based tools
  • Periodically assisting with overflow work from other patent specialists
  • Periodically assisting other attorney-specialist pairings with special projects
  • Periodically assisting with large file transfer, assignment, and/or power of attorney projects

About You:

  • At least two (2) years of recent patent legal secretarial experience in a law firm setting
  • Advanced Microsoft Office skills with a minimum typing speed of 65 WPM
  • Impeccable attention to detail
  • Ability to multi-task, manage multiple priorities, and work in a team environment
  • Experience with FoundationIP, AppColl, Worldox, and/or Anaqua highly preferred
  • Positive attitude toward client service and support of assigned attorneys
  • Enjoys working in a fast-paced office environment during “core” business hours
  • Self-starter with a commitment to success and personal professional growth
  • Outstanding organizational, interpersonal, and professional service skills (written and verbal)
  • Enjoys being involved in all aspects of a growing, changing law firm environment

This is an exciting opportunity to join a team of dedicated, friendly professionals with a commitment to excellence and nationally-recognized quality work. 

Please submit your resume in Word format to

We look forward to hearing from you!

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