Project Manager Hurricane Crisis Response

National Association of County and City Health Officials
Washington, DC
Mar 15, 2019
Mar 18, 2019
Full Time
Project Manager Hurricane Crisis Response POSITION SUMMARY The Project Manager is responsible for managing, implementing, and promoting project activities; identifying and responding to our funders and contractors needs. The Project Manager will perform a wide variety of complex technical, management, financial and administrative tasks. The Project Manager must demonstrate a strong background in project management, administrative, and financial management principles and practices, including procurement and managing governmental contracts. The Project Manager will report to a Director or Senior Director. Work at this level requires substantial knowledge in the designated area, with both the conceptual understanding and sufficient professional experience to work on complex assignments with minimal supervision. Program Specific Information The Novel Vector Project will support the improved capacity of the US Virgin Islands Department of Health (USVI) to deploy a novel vector control program, personnel, subcontractors, procurement management and equipment/supply purchase, and support in response to the severe impacts of natural disasters such as hurricanes Irma and Maria. The Program Manager will serve in an 18-month term limited project and support overall project governance and direction and implementing course corrections as needed. Duties shall focus on project monitoring, control, team integration, change integration, and corrective action as needed. This position requires the ability and willingness to travel to the Virgin Islands regularly. COMPETENCIES AND EXPECTATIONS Project Management Ensures successful completion of program activities; Develops program goals and activities; Tracks and monitors contracts and activities; Ensures alignment of program work with funder requirements and NACCHOs goals. People Management - Includes staff in planning, decision-making, facilitating, and process improvement; Takes responsibility for contractors' activities; Makes self-available to staff; Provides regular and constructive performance feedback; Develops supervisees' skills and encourages growth; Continually works to improve his/her own skills in leadership and management; Aligns staff knowledge and skills with program activities. Analytical - Synthesizes complex or diverse information; Collects and researches quantitative and qualitative data; Uses intuition based on prior academic and professional experience to complement data; Designs work flows and procedures. Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention. Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations as well as independently; Uses reason even when dealing with emotional topics; Assists other staff with problem solving. Performance and Quality Cultivates excellence; Fosters quality focus in others; Monitors progress, evaluates results, and implements improvements. Identifies opportunities to improve and promote quality. Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives. POSITION SPECIFIC DUTIES Manage the process from requisition to payment and guide requisitioners through this process Ensure adequate interface with finance and accounting Supervises or oversees invoicing of field staff and contractors supporting the completion of program deliverables. Actively manage the project calendar, resource schedules and documentation needs Supports project budget management and tracking in accordance with project work plans. Provides technical and capacity building assistance to USVI Department of Health and other partners and stakeholders within this project. Represents NACCHO at external project meetings related to their designated area of work. Assists the Senior Advisor in other matters as assigned. EDUCATION/EXPERIENCE/SKILLS Bachelors degree and certification in relevant professional field with a minimum of 5-7 years relevant work experience; or Masters degree or certification in relevant professional field with a minimum of 4-5 years relevant work experience; or Project Management Professional (PMP) certification with a minimum of 1-2 years of relevant work experience is preferred but not required orequivalent combination of education and experience, including a relevant certification. Knowledge Knowledge of a range of public health issues and policies at the local, state, and/or federal level; Knowledge of project management practices including the management of governmental contracts; Knowledge of association or membership organization environments; Intermediate knowledge of Microsoft Office programs, specifically Word and Excel. Skills Intermediate program evaluation skills; Strong organizational skills; Excellent writing skills; Excellent oral and interpersonal communication skills; Excellent analytical skills; Strong attention to detail Abilities Ability to read and interpret documents such as reports, policy statements, and other relevant literature. Ability to write routine reports and correspondence. Ability to speak effectively before groups of partner organizations, members, and/or other colleagues within NACCHO. Ability to understand, explain and/or calculate appropriate statistics when necessary. Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to provide information with consideration of mental, emotional, cultural, social and physical factors. At NACCHO, our commitment to equal employment opportunity and affirmative action seeks to ensure a work environment free of discrimination and harassment. We respect and value work force diversity among all employees and all those with whom we do business. 5

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