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Requirements

Executive Assistant, Center for Juvenile Justice - McCourt School of Public Policy

The Executive Assistant will provide administrative support to the Center's Director and two of the Deputy Directors and to assist with office management.  Responsibilities include (but are not limited to):  scheduling meetings and phone calls; making travel arrangements; preparing travel reimbursements; maintaining the filing system; maintaining a working contact database; managing the main CJJR phone line, email account, and conference call line; maintaining an internal web-based platform to support CJJR's training and technical assistance efforts; assisting with event preparation, including organizing office events such as staff meetings and retreats; assisting with the planning and coordination of CJJR publications and symposia; researching content areas to assist in preparation for conference presentations and speaking engagements; and other responsibilities as assigned.

The Executive Assistant will also provide communications support that includes: managing and updating the CJJR website; overseeing the development and distribution of CJJR's newsletter; managing the CJJR email listserv and social media accounts (e.g., Twitter, Facebook); supporting program marketing functions; and other responsibilities as assigned. Duties include but are not limited to:

• Provide administrative support to the Center's Director and two Deputy Directors and assist with office management
• Schedule meetings and phone calls
• Make travel arrangements and prepare reimbursements for processing
• Maintain the CJJR filing system
• Maintain a working contact database
• Manage the main CJJR phone line, email account and conference call line
• Maintain an internal web-based platform to support CJJR's training and technical assistance efforts
• Assist with event preparation, including organizing office events such as staff meetings and retreats
• Assist with planning and coordination of CJJR publications and symposia
• Research content areas to assist in preparation for conference presentations and speaking engagements
• Other responsibilities as assigned
• Provide communications support to the Center as a whole
• Manage and update the CJJR website
• Oversee development and distribution of CJJR's electronic newsletter
• Manage the CJJR email listserve and social media accounts (e.g., Facebook, Twitter)
• Support program marketing functions

Qualifications

• Bachelor's degree, preferably in Public Policy, Sociology, Criminal Justice or a related field
• One year of work experience is required, although additional experience is preferred
• Highly organized and detail-oriented individual capable of handling multiple, varied projects at once
• Given that the position will require interactions with senior leaders and experts, strong interpersonal skills are required
• Prior administrative experience as well as experience creating, editing and managing Google Platforms including Google Sites and Google Docs is necessary
• Proficiency in mail merge technology, Microsoft Word, Excel and Power Point
• Experience with website development/maintenance and social media is also strongly preferred

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume  for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.