ADMINISTRATIVE ASSISTANT

Location
Washington D.C.
Posted
Mar 14, 2019
Closes
Apr 18, 2019
Ref
19-112
Function
Administrative
Industry
Nonprofit
Career Level
Entry Level
Hours
Full Time

Job Summary

The Office of the Director of the Finance and Administration Division of the International Food Policy Research Institute (IFPRI) seeks a qualified candidate to serve as an Administrative Assistant. The successful candidate will provide general administrative support to the day to day operations of the Division.  This is a one-year non-exempt, renewable appointment based in Washington DC. 

Essential Duties:

Specific duties and responsibilities include but are not limited to:

General

  • Copying and scanning documents
  • Electronic filing via Dropbox and document management system
  • Complete travel and non-travel expense reports
  • Format and print monthly Project Status Reports, Divisional Financial Statements and Service Center/Indirect Expense Reports
  • Handle Office of the Director incoming mail and outgoing mail
  • Arrange for periodic forwarding of mail/packages to field offices and serve as a point person for receipt of packages from field offices
  • Occasional support for Word and Excel document formatting and preparing PowerPoint presentations
  • Other F&A administration duties as assigned

Meetings Support

  • Schedule and coordinate meetings
  • Catering support
  • Compiling/organizing and printing documents/materials

Accounting Support

  • Enter invoices into the electronic workflow and approval
  • Enter staff travel advances
  • Other data entry as needed

Required Qualifications:

  • High School Diploma and one year of relevant professional experience
  • Proficiency with MS Office: Outlook, Word and Excel and the Internet
  • Excellent English language skills
  • Demonstrated understanding of basic accounting procedures

Responsible with confidential material; comfortable working with financial information

  • Detail-oriented and ability to follow through to closure
  • Ability to be flexible in performing duties

Preferred Qualifications:

  • Bachelor's degree
  • Experience working with electronic document management system
  • Experience working in an international setting

IFPRI provides research-based policy solutions to sustainably reduce poverty and end hunger and malnutrition. The Institute conducts research, communicates results, optimizes partnerships, and builds capacity to ensure sustainable food production, promote healthy food systems, improve markets and trade, transform agriculture, build resilience, and strengthen institutions and governance. Gender is considered in all of the Institute’s work. IFPRI collaborates with partners around the world, including development implementers, public institutions, the private sector, and farmers’ organizations. IFPRI is a member of the CGIAR Consortium.

IFPRI offers a multicultural, collegial research environment with competitive salary and excellent benefits.  IFPRI is an international and equal opportunity organization and believes that diversity of its staff contributes to excellence. We encourage women and developing country professionals to apply.

To Apply:

https://chm.tbe.taleo.net/chm04/ats/careers/requisition.jsp?org=IFPRI&cws=1&rid=1956

The International Food Policy Research Institute (IFPRI) is an equal employment opportunity employer - F/M/Disability/Vet/Sexual Orientation/Gender Identity

 

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