Secretary (OA)

Washington D.C.
Apr 04, 2019
Apr 04, 2019
Full Time

Not required

Relocation expenses reimbursed No

  • Please refer to "Conditions of Employment".
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  • Requirements:

    Typing Proficiency: A typing proficiency of 40 wpm based on a 5 minute test with no more than 3 errors is required.  Proof of an acceptable typing speed must be submitted with the application one of the following ways: 1) An SF-50, Notification of Personnel Action, which shows federal employment in a “typing”, “office automation” or “stenography” position; or 2) A current notice of test results (from an appropriate testing authority) based on a five-minute typing test which includes words per minute and error rate; or 3) Self-certify that states you type 40 wpm.

    This position requires office automation skills.  Some examples of office automation software include electronic spreadsheets, database management, desktop publishing, calendar, and electronic mail.

    You must meet the following requirements by the closing date of this announcement:
    GS-09: You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-08 grade level in the Federal service. Specialized experience for this position includes: performing secretarial/clerical tasks, and advising and instructing support staff on directives, reports, and other correspondence

    GS-10: You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-09 grade level in the Federal service. Specialized experience for this position includes: promoting the efficiency of office operations, serving as a buffer and acting as a liaison between manager and staff regarding procedures, reports and administrative requirements, responding to inquiries and problems of a non-technical nature, exercising control over a high level supervisor’s appointment calendar, screening all calls and visitors, maintaining files and records, locating and summarizing conference arrangements, scheduling appointments and travel, and providing guidance to office and clerical staff

    The experience may have been gained in either the public or private sector. One year of experience refers to full-time work; part-time work is considered on a prorated basis.

    To ensure full credit for your work experience, please indicate dates of employment by month/year, and indicate number of hours worked per week, on your resume.

    • We may select from this announcement or any other source to fill one or more vacancies.
    • This is a non-bargaining unit position.


    • A 1-year probationary period is required.
    • Must successfully complete a background investigation.
    • Complete a Declaration for Federal Employment to determine your suitability for Federal employment, at the time requested by the agency
    • If you are a male applicant born after December 31, 1959, certify that you have registered with the Selective Service System or are exempt from having to do so.
    • Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer.
    • Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9. Federal law requires verification of the identity and employment eligibility of all new hires in the U.S.
    • Undergo an income tax verification.
    • The employment of any candidate, including a current employee or a new hire, selected for this position may be conditional upon classification and/or audit of federal tax returns. This audit may include up to 2 years of returns.

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    You will be evaluated for this job based on how well you meet the qualifications above.

    Your application includes your resume, responses to the online questions, and required supporting documents. Please be sure that your resume includes detailed information to support your qualifications for this position; failure to provide sufficient evidence in your resume may result in a “not qualified” determination.

    Rating: Your application will be evaluated in the following areas: Knowledge of executive level legal office operations, including those of an administrative and secretarial nature; Ability to research, assemble, and summarize information and to independently prepare written procedures, reports, and documents; Ability to handle callers/visitors who may have complex, urgent, or sensitive requests/issues; Ability to review and control incoming and outgoing legal and administrative correspondence; and Ability to plan and maintain appointment, travel, and conference calendars, including performing related administrative follow-up.  Category rating will be used to rank and select eligible candidates.  If qualified, you will be assigned to one of three quality level categories, Category A, Category B or Category C depending on your responses to the online questions, regarding your experience, education, and training related to this position. Your rating may be lowered, if your responses to the online questions are not supported by the education and/or experience described in your application.

    Veterans' preference is applied after applicants are assessed. Preference-eligibles will be listed at the top of their assigned category and considered before non-preference-eligibles in that category. Qualified preference-eligibles with a compensable service-connected disability of 10% or more will be listed at the top of the highest category.

    Referral:  If you are among the top qualified candidates, your application may be referred to a selecting official for consideration. You may be required to participate in a selection interview. We will not reimburse costs related to the interview such as travel to and from the interview site.

    If you are a displaced or surplus Federal employee (eligible for the Career Transition Assistance Plan (CTAP)/Interagency Career Transition Assistance Plan (ICTAP)), you must be assigned to Category B or better to be rated as “well qualified" to receive special selection priority.

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    Read more Security clearance Other

    Drug test required No

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