Program Coordinator

Washington D.C.
Mar 14, 2019
Apr 05, 2019
Program Manager
Full Time
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Program Coordinator, Clinical Programs - Georgetown Law Center

The Program Coordinator for Clinical Programs is a key member of Georgetown Law's nationally recognized experiential education program. Under the direction of the Director this position assists in the development, implementation, and monitoring of clinical programs and budgets at the Law Center- supporting 17 clinics, 20 professors, 29 fellows, and 8 office managers.

The incumbent plays a critical role in leading or helping to lead all of the Program's initiatives, including student recruitment and clinic registration, the hiring of clinical teaching fellows, maintaining the website and developing written materials for internal and external audiences, supporting the Elements of Clinic Pedagogy seminar meetings for new fellows and faculty, processing payments and transactions related to the program, and assisting clinical leadership in developing and monitoring the clinical budget. Additionally this position works to keep all of these offerings running in a smooth, professional and timely manner. Duties include but are not limited to:

Administrative Support

  • Assist the Director in developing and monitoring the Clinical Administration budget and the individual clinic budgets and working with other departments to make any corrections, as needed.
  • Process payments and reimbursements under the Clinical Administration budget for staff, faculty, and fellows - ensuring that all payments are entered correctly and tracking these transactions through the process to completion. Proactively intervene when necessary.
  • Work closely with the Director to schedule monthly {or bi-monthly) Clinical Faculty Meetings by assisting in the development of the agendas for these meetings and handling logistics. This includes coordinating directly with the faculty to disseminate materials and accommodate scheduling limitation s.
  • Run the day-to-day operations of the office. This includes tasks such as ordering supplies. However, it also includes helping the Director and Assistant Dean schedule the workflow of the department by maintaining a master calendar and leading weekly team meetings to identify priories and set short, medium, and long-term goals for the department.
  • Coordinate the collection and review of all necessary documentation for incoming clinical students - such as the student practice applications to the DC Court of Appeals and the documentation required for the university's Protection of Minors Policy.

Clinic Coordination Role

  • Coordinate with the Dean's office and the relevant Executive Assistants to ensure that the Associate Dean is staffed for all of her clinical and non-clinical work.
  • Serve as the first point of contact for general inquiries from faculty, staff, students, and the public by staffing the Clinical Administration office, email, and main telephone line. Use independent judgment to respond to, escalate, or otherwise refer inquiries to the proper clinic or department.
  • Identify opportunities for synergies across the program and, with the assistance of the Director and Associate Dean, develop standard operating procedures, best-practices guides, and trainings that will help Office Managers and other clinic staff more effectively serve their individual clinics or coordinate with other Georgetown Law departments.
  • Assist the Director in maintaining , updating  , and improving the clinic website  and other promotional materials.
  • Maintain and update organizational charts and various email and alumni lists.
  • Assist individual clinics in  advertising fellowship openings {via PSJD and other similar platforms).
  • Collaborate with other offices reporting to the Associate Dean - including the broader experiential program and the Centers and Institutes.

Programmatic Support:

  • Work closely with the Clinical Leadership on all aspects of the student recruitment and registration process for all 17 clinics. This includes planning the clinic info-session, a program-wide event involving multiple spaces and the entire clinical faculty, in addition to scheduling individual open-houses for all 17 of the clinics across two weeks.
  • Assist the Director in on-boarding new clinical teaching fellows - including reviewing and updating the fellow handbook; orienting the fellows to  campus; and collaborating with other departments to ensure that the fellows are hired correctly, enrolled in the LLM program, and have the IT and facilities support that they need.
  • Work directly with the Faculty Director(s) of the Elements of Clinical Pedagogy Seminar to ensure the year-long program for fellows and incoming faculty is a success. This includes working with the Director(s) to update thesyllabus and readings, arrange all of the seminar logistics-such as room reservations, catering, supplies, and printing course materials - and help to build a cohesive sense of community within the fellowship cohort.
  • Support the Faculty Director(s) of the Fellows Scholarship and Faculty Recruitment Program. Secure member ship for all fellows in the Clinical Legal Education Association and the American Association of Law School s.
  • Plan and execute all internal departmental events and meetings, such as annual lunches for the staff with the Associate Dean.


  • Bachelor's degree and at least three years of experience, preferably in a legal office or in higher education
  • Familiar with Microsoft Office, including word, excel, and power point, and Google Suite. Excellent oral and written communication skills are necessary
  • Possess the ability to quickly adapt to changing circumstances and confidently identify and manage priorities
  • Emotional maturity and the ability to exercise sound judgment in a diplomatic and discreet manner while working in a high profile environment

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume  for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

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Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

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