The Federal Judicial Center - Program Coordinator
Occasional travel - Occasional overnight travel for periods of up to a week at a time may be required.
Relocation expenses reimbursed No
- Performs a liaison function within and outside of the Center. Answers queries from judges, program faculty, court personnel, and Center staff regarding division services, programs, and related travel, hotel and training information. Incumbent exercises discretion concerning which calls can be handled personally and which require action from other staff.
- Disseminates online surveys and other needs assessment tools used by the Center to determine education and training needs of client groups.
- Coordinates distribution of program materials in hard copy and electronic formats, orders packing materials and other supplies, and arranges shipment of all required items to and from the program site.
- Provides administrative and logistical support for faculty and participants at division programs.
- Tabulates data on program participants, costs, and hours, as well as statistical information from evaluation forms for training activities.
- Coordinates a variety of travel- and technology-based training course logistics, including maintaining financial records, sending workshop information and materials to the participants and to the training site, estimating workshop costs, and preparing financial documents for review and signature by senior Center staff.Incumbent is responsible for financial closeouts.
- Stores materials for future use or reference on the FJC internal server. This requires accurate typing of materials and use of form letters, mailing lists, forms, standard documents, etc. Incumbent also prepares the final drafts of workshop materials, such as agendas, participant and faculty lists, and information packets.
- Creates and maintains new program records as well as faculty and staff biographies and posts program materials to an intranet site for staff and participant viewing and access.
- Keeps current in the use of new technologies to provide administrative and logistical support for in-person, web-based, and distance-learning programs.
- Performs other duties, either as assigned or on the incumbent's initiative, that are necessary for regular or special projects undertaken by the division.
- At least 4 years of related work experience or a bachelor's degree.
- Strong computer, database, and technology skills, including the use of standard Microsoft Office Suite programs.
- Excellent financial, organizational, administrative, and problem-solving skills.
- Excellent oral and written communication skills.
- Excellent interpersonal skills.
- Keen attention to detail.
- High level of motivation.
- Ability to work independently and as a team member.
- Ability to work concurrently on multiple programs and projects.
- Ability to prioritize tasks.
- Experience working in a federal agency.
- Familiarity with hotel contracting and federal government travel policies, regulations, and processes.
- Experience setting up and operating distance-learning platforms, such as web conference and course-hosting (Adobe Connect, etc.) systems.
Bachelor's degree or 4 years of related work experience.
The starting salary is set at $51,065. This position falls in the Center's pay band III which has a salary range up to $95,737; not all incumbents in pay band III positions can expect to reach the top of the range. For the successful candidate who is not currently a member of the Center staff, a higher starting salary, but not to exceed $53,618, may be considered based upon the successful candidate's current salary. For the successful internal candidate earning less than the starting range minimum, his/her salary will be brought up to the range minimum of $51,065. If the successful internal candidate's salary falls above the range minimum that salary will be matched up to his/her current salary.
Federal government benefits are applicable. An array of supplemental benefits are also offered including a transportation subsidy and a flexible benefit program allowing for pre-tax deductions for health insurance, health care, dependent care, and commuter expenses. The FJC is located in the Thurgood Marshall Building, conveniently situated to public transportation directly beside Union Station. The Marshall Building houses a child development center and a health fitness facility for its tenants.
The Center provides telework options subject to supervisory and division director approval. However, the position is located in Washington, D.C.
This position does not carry the tenure rights of positions in the competitive civil service.
You will be evaluated for this job based on how well you meet the qualifications above.
You will be evaluated based upon the question responses you provide during a structured interview.Read more Security clearance Other Drug test required No