Associate Accountant

Alexandria, Virginia
We offer competitive salary and great benefits
Mar 06, 2019
Apr 10, 2019
Full Time

Major Responsibilities

   Accounts Payable

  • Manage the electronic account payable and expense reporting system (PN3), maintain user accounts, train new users and make necessary administrative updates to the system and training manuals. 
  • Process accounts payable payments (employee expense reports, vendor invoices and charity distributions) on a weekly basis. 
  • Process payments accurately and timely on a weekly basis, whether by check, EFT or wires.
  • Process distributions timely and accurately to donor-designated charities.
  • Monitor and initiate communication on all accounts payable issues to decrease outstanding items.
  • Review invoices and check requests; and resolve any issues/discrepancies in collaboration with managers and employees.
  • Produce and send 1099s to vendors (1096 to IRS) annually. 

  Accounts Receivable

  • Produce monthly, quarterly and annual invoices, track payment and issue statements of account to clients.
  • Responsible for contract management – including review scope and terms, upload in PN3, obtain all necessary addendums, etc.
  • Monitor and initiate communication on all accounts receivable issues to decrease outstanding items.

   Other Duties

  • Prepare monthly/quarterly account schedules, reconciliations, analysis and/or reports. 
  • Assist in preparing audit schedules and 990 tax preparation.
  • Willingness to accept additional assignments and be flexible in a dynamic work environment.

Qualifications & Requirements:

  • Bachelor’s degree in accounting/finance/business from an accredited college or university.
  • 3-5 years in an accounting/finance environment, with not-for-profit experience and knowledge of not-for-profit accounting strongly preferred.
  • Knowledge and use of the following software packages is recommended:
  • Microsoft Dynamics GP (Great Plains): G/L, Cash Management (Bank Reconciliation) and Sales (A/R)
  • Microsoft Office Suite (especially Excel)
  • Working knowledge of generally accepted accounting principles (GAAP)
  • Strong knowledge of current accounting rules and regulations
  • Good communication skills
  • Detail oriented, efficient, and flexible
  • Ability to work independently
  • Excellent time management skills and the  ability to organize and prioritize work
  • Ability to identify problems and make recommendations for improvement
  • Team player, able to handle ambiguity, anticipate and react to changes quickly


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