Associate Accountant

Major Responsibilities

   Accounts Payable

• Manage the electronic account payable and expense reporting system (PN3), maintain user accounts, train new users and make necessary administrative updates to the system and training manuals. 
• Process accounts payable payments (employee expense reports, vendor invoices and charity distributions) on a weekly basis. 
• Process payments accurately and timely on a weekly basis, whether by check, EFT or wires.
• Process distributions timely and accurately to donor-designated charities.
• Monitor and initiate communication on all accounts payable issues to decrease outstanding items.
• Review invoices and check requests; and resolve any issues/discrepancies in collaboration with managers and employees.
• Produce and send 1099s to vendors (1096 to IRS) annually. 

  Accounts Receivable

• Produce monthly, quarterly and annual invoices, track payment and issue statements of account to clients.
• Responsible for contract management – including review scope and terms, upload in PN3, obtain all necessary addendums, etc.
• Monitor and initiate communication on all accounts receivable issues to decrease outstanding items.

   Other Duties

• Prepare monthly/quarterly account schedules, reconciliations, analysis and/or reports. 
• Assist in preparing audit schedules and 990 tax preparation.
• Willingness to accept additional assignments and be flexible in a dynamic work environment.

Qualifications & Requirements:

• Bachelor’s degree in accounting/finance/business from an accredited college or university.
• 3-5 years in an accounting/finance environment, with not-for-profit experience and knowledge of not-for-profit accounting strongly preferred.
• Knowledge and use of the following software packages is recommended:

• Microsoft Dynamics GP (Great Plains): G/L, Cash Management (Bank Reconciliation) and Sales (A/R)
• Microsoft Office Suite (especially Excel)

• Working knowledge of generally accepted accounting principles (GAAP)
• Strong knowledge of current accounting rules and regulations
• Good communication skills
• Detail oriented, efficient, and flexible
• Ability to work independently
• Excellent time management skills and the  ability to organize and prioritize work
• Ability to identify problems and make recommendations for improvement
• Team player, able to handle ambiguity, anticipate and react to changes quickly

PLEASE INDICATE SALARY REQUIREMENT IN EMAIL