Executive Scheduler, Office of the Executive Vice President & Dean - Georgetown University Law Cent
Executive Scheduler, Office of the Executive Vice President & Dean - Georgetown University Law Center
The Georgetown University Law Center. Tradition. Innovation. Superb faculty, hundreds of course offerings — and all of this just steps away from the Capitol and Supreme Court. Georgetown Law is an exceptional institution in an enviable location.
The Executive Scheduler provides key administrative functions and logistical support to the Executive Vice President and Dean of the Law Center (“the Dean”). The Executive Scheduler is a self-directed team player who takes initiative, anticipates needs, ensures consistent high quality products and materials, and adapts to different situations - specifically, for planning, scheduling and maintaining the Dean's calendars. The professionalism with which this person performs her/his duties impacts the impression that faculty, staff, students and visitors have of the Law Center and of the Dean. Reporting to the Assistant Dean for Academic Strategy, who serves as a chief of staff for the Dean's Office, but directly supporting the Dean of the Law Center, the Executive Scheduler has duties that include but are not limited to:
- Handles foremost responsibility for all aspects of the Dean's schedule, including making all arrangements for day-to-day meetings, events, and travel with consistency and acute attention to detail.
- Works with staff to coordinate the Dean's briefings and information flow, managing correspondence into and out of the Dean's Office.
- Participates in managing visitors to the Dean's Office.
- Works closely with the Dean to maintain his/her daily meeting and events calendar and to organize his/her logistics as needed.
- Maintains significant contact with all persons who interacts with the Dean's Office.
- Manages the complex needs of the Dean.
- Maintains a firm grasp on the organization of the Law Center, and also on the priorities of the Dean.
- Discretely and strategically manages competing demands.
- Maintains a strong working relationship with other offices at the Law Center and the University.
- Interacts on a regular basis with internal as well as external constituencies including faculty, staff, students, alumni, University officials, local, national and international government officials and VIP dignitaries.
- Bachelor's degree
- 5 to 7 years of progressively complex administrative and customer service experience - preferably supporting senior management or C-level executive(s) in a non-profit or university setting
- Excellent verbal and written communication skills, including grammar, spelling and composition are necessary.
- Very strong organizational skills and analytical abilities
- Proven interpersonal skills and experience providing complex administrative support in a high-profile environment with courtesy, professionalism, diplomacy, efficiency and confidentiality
- Ability to effectively manage and prioritize multiple tasks and work under competing priorities
- Proficient use of standard office equipment such as printers, copiers, faxes and scanners as well as excellent skills with standard office productivity software, such as Gmail and Google calendaring - as well as other applications such as Microsoft Office Suite (MSWord, Excel, Outlook and PowerPoint), including the use of advanced formatting of Word, the ability to set up and use Excel spreadsheets, and create and edit PowerPoint presentations
- Flexibility and creativity, and ability to work with a variety of personalities and constituencies to meet the demands of the job
- Self-starter who will also take direction and feedback from supervisors
- Ability to proactively engage with, learns and communicates new technologies to enhance the productivity of the Dean and his/her team
- Ability to serve as a trusted member of an essential team, with the availability and wiliness to regularly work outside of business hours, if needed, to support the needs of a high functioning office
- Ability to demonstrate emotional maturity and the ability to make decisions and exercise sound judgment in support of the Dean and the Law Center
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