Administrative Assistant II
- Employer
- Fairfax County Government
- Location
- FAIRFAX (FJ16), VA
- Salary
- $35,039.89 - $58,400.58 Annually
- Closing date
- Feb 25, 2019
View more
- Industry
- Government and Public Services, State & Local
- Function
- Administrative
- Hours
- Full Time
- Career Level
- Experienced (Non-Manager)
Job Details
The salary offer for the position will not exceed the mid-point of the advertised salary range.
The assigned functional area is in general administrative and court services. Illustrative Duties (The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)
General Financial Duties
- Prepares a variety of standard disbursement forms (e.g., work orders, petty cash) for routing and approval;
- Compiles and maintains daily and weekly totals, reports, and financial statements;
- Reconciles statements;
- Establishes, revises and maintains accounting documents and files.
- Performs data entry into corporate system, e.g., routine posting and billing.
- Reviews completed forms for accuracy and completeness;
- May perform inquiries in internal and external databases to determine discrepancies.
- Performs inquiries in Purchasing/Logistics Enterprise Resource Planning systems and/or Financial Enterprise Resource Planning systems;
- Performs basic calculations.
- Orders, inventories, receives, and/or shelves routine supplies;
- Reviews invoices/packing slips to ensure shipment is correct and follows up on
- discrepancies;
- Tracks expenditures.
- Notifies all participants of meetings and other functions in advance;
- Schedules routine meetings.
- Produces and electronically distributes simple documents (e.g., flyers).
- Maintains a system for tracking the progress of work;
- Orients new employees on procedures and systems.
- Performs alpha and/or numeric filing;
- Performs simple screening and sorting of mail;
- Is responsible for sending dated material.
- Refers calls;
- Greet visitors;
- Gives standard information in response to phone or in-person inquiries;
- Acts as back up to other administrative positions.
- Keys/types form letters, labels, simple documents and correspondence;
- Proofs spelling.
- Performs data entry into multiple screens.
- Verifies employment on a countywide basis;
- Inputs simple or occasional Human Capital Management Enterprise Resource Planning system entries, with review of supervisor (e.g., simple T&A).
- Types forms;
- Updates personnel data;
- Sets up agency personnel files;
- Prints out and distributes personnel documents;
- Files critical records (e.g., performance evaluations, PARS).
Knowledge
- Knowledge of a variety of standard office procedures;
- Knowledge of specific unit terminology;
- Knowledge of work done in related departments.
- Ability to read and comprehend relevant documents.
- Ability to process and integrate simple data.
- Ability to establish and maintain effective working relationships with both external and internal contacts.
- Ability to perform inquiries in Purchasing/Logistics Enterprise Resource Planning systems and/or Financial Enterprise Resource Planning systems.
- Understanding of the basic PRISM functions;
- Ability to perform inquiries (e.g., check personnel data) in Human Capital Management Enterprise Resource Planning system.
- Basic skills in the use of Microsoft Word.
- Basic skills in the use of applicable Microsoft software.
Any combination of education, experience and training equivalent to high school graduation and one year of experience providing administrative support.
CERTIFICATES & LICENSES:
Must have a valid driver's license.
NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check, Child Protective Services check and a driving record check to the satisfaction of the employer.
PREFERRED QUALIFICATIONS:
Spanish speaking. Court knowledge/experience and administrative support experience.
PHYSICAL REQUIREMENTS:
Job is generally sedentary in nature; however, visual acuity is required to read data on computer monitor. Incumbent must be able to operate keyboard driven equipment, and escort clients to interview rooms. Must communicate with others. Employee may be required to lift up to 30 pounds.
SELECTION PROCEDURE:
Panel interview. As part of the interview process a written exercise may be administered. Computer proficiency exercise will be administered.
It is the policy of Fairfax County Government to prohibit discrimination on the basis of race, sex, color, national origin, religion, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.
Company
Fairfax County, Virginia is a diverse and thriving urban county. As the most populous jurisdiction in both Virginia and the Washington metropolitan area, the County's population exceeds that of seven states. The median household income of Fairfax County is one of the highest in the nation and over half of its adult residents have four-year college degrees or more educational attainment. Fairfax County also is home to an extensive commercial office market and is a major employment center.
Fairfax County Government is a great place to work, with a variety of jobs in different fields, great benefits, and an enjoyable working environment. We serve nearly one million residents in one of the largest counties in the country. Our talented employees have established Fairfax County as a leader in nearly every facet of public service and have won national recognition as innovators in local government.The size of Fairfax County government and the diversity of services it provides to citizens allows opportunities for personal growth and development, without ever having to change employers. In addition to pay, Fairfax County Government provides an employee benefits package worth approximately 25% of your salary in additional compensation. This package of benefits consists of programs designed to protect you and your family during your employment with the county and into your retirement years.
BENEFITS INCLUDE:
Health Insurance
Dental Insurance
Group Term Life Insurance
Contributory Retirement Plan
Deferred Compensation
Flexible Spending Account Programs
Long Term Disability Insurance
Long Term Care Plan
Tuition Assistance Program
Employees' Child Care Center
Virginia College Savings Plans
Fairfax County's Application Process: Fairfax County uses an online application process called NEOGOV at www.fairfaxcounty.gov/jobsfor nearly all positions.
Applicants who need assistance with the online application process are welcome to come to the Application Center at Fairfax County's HR Central where staff will be happy to work with you to establish an account and get your resume into the system. HR Central is located in the Government Center at 12000 Government Center Parkway, Suite 270, Fairfax, VA, and is open Monday through Friday, 8:00 a.m. to 4:30 p.m. Or call 703-222-5872 for more information.
For more information on applying, please click here - https://www.governmentjobs.com/home/applicationguide.
- Website
- https://www.fairfaxcounty.gov/topics/jobs
- Location
-
12000 Government Center Parkway
Suite 270
Fairfax
VA
22035-0034
US
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