Administrative Assistant I

Alexandria, Virginia
Dec 07, 2018
Mar 05, 2019
Full Time

Job Description:

The Administrative Assistant I provides administrative support to assigned Administrator, School or Department; establishes and maintains records; compiles and distributes materials and reports; responds to inquiries from a variety of internal and external sources. The Administrative Assistant I performs budget, finance and accounting functions of the assigned Administrator, School or Department.


  • Education: High school diploma or equivalent.
  • Experience: Job related experience within specialized field with increasing levels of responsibility required.

Essential Functions:

  • Supports assigned administrative and department personnel to assist with administrative functions and ensure an efficient and effective work environment.
  • Coordinates schedules, meetings and activities in support of administrator/department staff.
  • Compiles data from a variety of sources (e.g. calendars, meetings, etc.) to comply with financial, legal and/or administrative requirements.
  • Uses numerous data management techniques to format, enter, edit, print, and file information.
  • Performs record keeping and general and program specific clerical functions (e.g. scheduling, copying, faxing, mailings, etc.) in support of site activities and/or administrative requirements.
  • Responds to a variety of inquiries from internal and external parties to provide information, direction, and facilitate communication among parties.
  • Composes documents (e.g. correspondence, agendas, minutes, bulletins, reports, etc.) to communicate information to school and district personnel, the public, state officials, etc.
  • Attends meetings and workshops to record events and convey or receive information.
  • Enters budget and financial data and records of transactions into a computerized accounting system in accordance with proper procedures.
  • Maintains accounts involving various and complex entries.
  • Codes and classifies transactions involving distribution of expenditures among many classes of accounts.
  • Compiles, retrieves, and reconciles monthly, quarterly, semiannual and annual totals, reports, and financial statements.
  • Properly handles all cash receipts/bank deposits.
  • Processes bills, fees, and other payments in a timely manner.
  • Informs supervisor of fund balances and requests for expenditures.
  • Performs other related duties, as assigned, to ensure the efficient and effective functioning of the work unit.

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