Provides professional-level support to the Medical Records Administrator. Coordinates activities related to the agency's compliance with federal, state, and contractual laws and standards for the maintenance, retention, archiving, destruction, and accessibility of health record information. Performs support activities related to the management of policies, regulations and staff procedures. Participates on various agency projects including business process mapping and CSB committees impacting health record compliance. Coordinates activities and staffing resources to ensure that the CSB meets or exceeds health record laws and standards; assists with analyses that inform decisions about the maintenance, retention, destruction, and access to protected health information.

Functional Area: Medical Records Administration/Health Records Management

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Illustrative Duties

Conducts professional-level work in functions or activities, such as financial, budgetary, procurement, contract administration, human resources, training, information technology, and similar functions;

Assists with a variety of technical and professional work related to monitoring and reporting on departmental business processes, activities, and outcomes;

Performs designated segments of projects or programs with well-defined objectives, including activities such as data collection, synthesis of data gathered to support analysis, and documentation of findings and recommendations;

Performs data collection activities in support of existing studies, projects or programs, including conducting research; participating in interviews; administering customer, organizational or employee surveys; assisting in the facilitation of focus groups; participating in work group collaboration; and mapping or charting of workflow processes;

Assists with measuring and analyzing indicators of performance, quality, quantity and efficiency of services;

Compiles and provides business information to management;

Maintains index or log of standard forms for gathering information from a variety of audiences;

Formats data sets and performs qualitative and descriptive statistical analyses to aggregate and assimilate data for displaying potential patterns and trends;

Assists in implementing business improvements, such as changes to policies, work practices, processes and procedures;

Contributes to position papers, evaluation reports and presentations.

Required Knowledge Skills and Abilities

Basic knowledge of mission, goals and objectives of the organizational unit, program or activities to which incumbent is assigned;

Knowledge of the principles, practices and techniques governing management, organization, operations and programmatic services;

Knowledge of the principles, practices, and techniques relating to the functional area of business operation (e.g. personnel, budgeting and financial management, contract administration and management);

Ability to identify possible solutions for solving business problems;

Ability to perform a variety of fact-finding techniques (e.g., interview, case analysis, observation, research, benchmarking) to gather information in support of programs, projects, studies, assessments and evaluations;

Ability to aggregate and assimilate data to identify major patterns, trends and themes regarding organizational and program effectiveness and efficiency;

Ability to communicate effectively orally and in writing;

Ability to use word processing and presentation software to prepare documents, and to use spreadsheet and statistical analysis software packages to store, manipulate, analyze and present data;

Ability to train, lead, and/or supervise paraprofessional staff.

Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following: graduation from an accredited four-year college or university with a bachelor's degree in the field related to the assigned functional area.

BRIDGE CLASS EMPLOYMENT STANDARDS:
Four years of increasingly complex technical experience in the assigned functional area, comparable to experience at the Admin Assistant IV, or higher, level. This class can serve as a bridge class enabling individuals who do not meet the educational or professional experience standards listed above to qualify for this class by possessing four years of increasingly complex technical experience in the assigned functional area, comparable to experience at the Admin Assistant IV, or higher, level. Functional area: medical records administration/health records management.

The purpose of this bridge class is to promote upward mobility within the Fairfax County workforce. However persons qualifying for this class on the basis of their technical experience may not substitute this technical experience for education, or for professional experience, in order to qualify for other employment opportunities.

NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check, a Child Protective Services Registry, and a sanctions screening to the satisfaction of the employer. TB screening upon hire and annually thereafter.

PREFERRED QUALIFICATIONS:
Records management experience in a federal/state/local government or public safety, health and human services organization. Preferably at least 2 years of supervisory experience.

PHYSICAL REQUIREMENTS:
Ability to operate computer keyboard and software; read and review electronic health records; and transport self to all agency sites. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel Interview

It is the policy of Fairfax County Government to prohibit discrimination on the basis of race, sex, color, national origin, religion, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.