Accounts Payable Specialist

Washington D.C.
Feb 11, 2019
Apr 01, 2019
Full Time

Application Instructions

Please list all professional experience and explain any gaps in employment history.

Job Description


  • Complete payments and controls expenses by receiving, processing, and verifying invoices 
  • Reconcile processed work by verifying entries and comparing system reports to balances
  • Pay vendors by monitoring discount opportunities and vendor payment terms
  • Resolve purchase order, contract, invoice, or payment discrepancies with business owners and vendors
  • Pay employees by processing expense reports and requests for advances
  • Verify vendor accounts by researching monthly statements, invoices and related transactions and correcting discrepancies
  • Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
  • Disburse petty cash by recording entry; verifying documentation
  • Protect organization's value by keeping information confidential
  • Sort and distribute incoming mail
  • Audit and process credit card bills
  • 1099 processing and maintenance
  • Assist in month-end period closing
  • Manage invoice uploads into Oracle and manually enter invoices as needed
  • Prepare and process electronic transfers and payments
  • Vendor setup and maintenance
  • Correspond with vendors and respond to inquiries
  • Produce monthly reports
  • Provide supporting documentation for audits
  • Report system and process deficiencies to management and/or IT staff for resolution
  • Assist with projects and other related duties as needed


  • 3+ years of Accounts Payable experience
  • Must have strong work ethics and curiousity
  • Must be well organized and a self-starter
  • Must be able to follow standard procedures
  • Detail oriented, professional attitude, reliable
  • Proficient in Excel and Word, Oracle experience a plus
  • Possess strong organizational and time management skills
  • Strong problem solving skills, accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
  • Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
  • Ability to communicate effectively verbally and in writing
  • Ability to interact with employees and vendors in a professional manner
  • Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness