Operations Assistant, School of Medicine

Location
Washington D.C.
Posted
Feb 06, 2019
Closes
Mar 05, 2019
Industry
Education
Hours
Full Time
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

Operations Assistant, School of Medicine

The Operations Assistant is responsible for providing robust administrative and operational support to the Operations Manager for the School of Medicine's anatomy lab and anatomical donor program. The incumbent will assist with a wide range of activities, including managing cadaver intake, ensuring the anatomy labs are set up for curricular activities, ensuring the procurement needs of the department are met, assisting with cadaver intake and tracking, data entry, record keeping, and event planning. The incumbent engages with a diverse array of stakeholders, including faculty, staff, students, donors, external vendors, and partner programs. Duties include but are not limited to:

Anatomy Lab Support

  • Turn on A/V system and connect laptops in each lab.
  • Stock general lab supplies (gloves, soap, wetting solution, cheesecloth, etc.).
  • Serve as point of contact for course director/instructor needs as they arise during lab.
  • Remove and store laptops in secure location, tidy space, sweep floors, wipe stainless steel surfaces, clean sinks, etc.
  • Maintain schedule for all 6 lab rooms.

Office management

  • Answer phones and emails.
  • Provide information to the general public and prospective donors.
  • Manage communications to anatomical program donors while maintaining confidentiality and discretion.
  • Accept incoming mail from the Office of Finance & Administration.
  • Manage calendars for Director.
  • Coordinate with OME Coordinator & Course Directors for medical student lab scheduling; Neuroscience labs; CRNA labs; Resident labs; GSMI; Summer Medical.
  • Institutes; other lab requests.
  • Keep current inventory and supplies lists.
  • Organize stock and chemicals according to regulations.
  • Work with facilities and housekeeping to maintain working order and cleanliness of the office, labs, and morgue.

Cadaver management

  • Assist with lifting/moving cadavers.
  • Assist with transport of cadavers between the morgue and gross anatomy labs.
  • Remove red bag waste.
  • Accept cadavers from Mortuary Partner in Supervisor's absence.
  • Maintain redundant identification system & privacy of donor identities.

Event planning

  • Provide logistical event planning support for annual Donor Mass, including reserving space, ordering catering, sending invitations, et al while coordinating with students and the Office of Student Affairs.

Requirements

  • High school diploma required; Associate's degree or higher preferred
  • Microsoft Word, Microsoft Excel, and Google Suite proficiency
  • Minimum of two years' experience in customer service or client facing role required
  • High-level time management skills and ability to manage shifting priorities
  • Must be able to lift 20 pounds

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume  for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

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