Administrative Specialist, GS-0301-09
Occasional travel - Occasional travel required.
Relocation expenses reimbursed No
All qualification requirements must be met by the closing date of the announcement. This includes Time-In-Grade requirements for current status employees applying through merit promotion procedures. Status applicants applying for a promotion must have 52 weeks of service at the next lower grade.GS-9: To qualify at the GS-9 level, applicants must have a minimum of 1 year of specialized experience equivalent to at least the GS-7 level in the federal sector; Specialized experience is experience that has equipped you with the particular knowledge, skill, and ability to successfully perform the duties of this position and is typically in or related to this line of work.
Examples include, but are not limited to, performing general office work auxiliary to the work of the organization and serving as principal office clerical or administrative support person; experience providing and managing the daily clerical duties, priorities, and commitments of an office with minimal direction; Examples of this work also include establishing and maintaining a filing system for office records and documents, answering telephone inquiries, preparing reports, correspondence and other related data; Using word processing and other software packages, types memos and letters, prepares reports and performs a variety of other secretarial and administrative functions in accordance with correspondence rules; Must be a proficient typist and possess knowledge of grammar, spelling, punctuation and required formats in order to prepare and review outgoing correspondence.
(A) A Master's or equivalent graduate degree
(B) Two (2) full years of progressively higher level graduate education, if related
(C) A law degree such as an LL.B. or J.D, if related
(D) A combination of of education and specialized experience
National Service Experience (i.e., volunteer experience): Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
The Office of Personnel management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule, C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.
This position does not have a positive education requirement. If you are including education on your resume, report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. See Required Documents section for detail.
FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet Federal qualification requirements if you can show that your foreign education is comparable to education received in accredited educational institutions in the United States. It is your responsibility to provide such evidence with your application. See Recognition of Foreign Qualifications click here
Applicants will be required to complete questions contained on the Declaration for Federal Employment (OF-306) at the time a tentative job offer is made. At the time of appointment, selectees will be required to update the OF-306. Certain responses on the form could pose a problem with suitability for employment determinations.
If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application, prior to entry on duty. False statements on any part of the application may result in withdrawal of offer of employment, dismissal after beginning work, or imprisonment.
DHS uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about e-Verify, including your rights and responsibilities at click here
Recruitment incentives may be authorized.
Moving expenses will not be paid.
All Federal employees are required to have Federal salary payments made by direct deposit.
For Veterans' preference eligibility, visit Veterans' Employment Resources. Veterans, Peace Corps/VISTA volunteers, and persons with disabilities possess a wealth of unique talents, experiences, and competencies that can be invaluable to the DHS mission. If you are a member of one of these groups, you may not have to compete with the public for federal jobs. To determine your eligibility and to understand the documentation that would be required with your application, click on the links above and contact the Servicing Human Resources Office listed at the bottom of this announcement.
More than 1 selection may be made from this announcement if additional identical vacancies in the same title, series, grade, and unit occur within 60 days from the date the certificate was issued.
If you need a reasonable accommodation for the application and hiring process, please contact 202-795-6262. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Visit Reasonable Accommodation
You will be evaluated for this job based on how well you meet the qualifications above.
We will review your résumé and supporting documentation to ensure you meet the basic qualification requirements. If you meet the minimum qualifications, your experience, education and training will be rated using the on-line self assessment questions that are based on the following competencies or knowledge, skills, and abilities needed to perform this job:
- Knowledge of administrative concepts, principles and practices sufficient to perform duties independently.
- Knowledge of the organizational functions and procedures of the work unit to perform such duties as distribute and control mail, refer phone calls and visitors and provide general, non-technical information.
- Knowledge of correspondence and directives requirements to ensure proper grammar, spelling and punctuation and to review documents for conformance with formats and procedural requirements. Ability to identify and correct grammatical errors and type materials in final form.
- Skill in applying analytical and evaluative techniques to identify and resolve problems of a procedural nature, to include administrative work-flow, processes, procedures, methods and requirements.
- Skill in advising and instructing administrative support personnel in subordinate organizations concerning such matters as directives, reports, correspondence and telephone procedures; skill and ability to maintain the supervisor’s calendar and control their time.
Your resume and responses to the self-assessment questions are an integral part of the process for determining your qualifications for the position. Therefore, you must support your responses to the self-assessment questions by providing examples of past and present experience in your resume.
If you are best qualified, you may be referred to the hiring manager for consideration and may be called for an interview.
Consideration will be given to performance appraisals and incentive awards as an indicator of quality of prior experience; no points will be assigned.
To preview questions please click here.