General Administrative Supervisor I/Coordinator I

Location
Fairfax, VA, VA
Posted
Jan 31, 2019
Closes
Mar 22, 2019
Industry
Education
Hours
Full Time

Job Category : Classified Staff

Working hours :

Salary : $48,000 - $52,000; commensurate with education and experience

Web Announcement :
Office Manager

The Research Development, Integrity and Assurance (RDIA) office is seeking an experienced Office Manager to support the day-to-day operations of the office and provide administrative support to the Associate Vice President and other departmental staff in a team-oriented atmosphere. The office is comprised of approximately 12 professional staff. The office manager serves as the interface with the Provost’s Office, other units within the Office of Research, Deans, Department chairs and faculty, and therefore must excel in organization and communication. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason’s academic and culturally inclusive environment.

The RDIA office provides resources and services that: promote the ethical and responsible conduct of research; assist the Mason faculty-postdoc-student community with the identification of external funding opportunities and the development of high-quality proposals, sponsored projects and translational activities; identify compliance risks and communicate those risks to the Mason community; and finally, monitor and investigate instances of noncompliance, demonstrating the University’s commitment to practice to the highest ethical standards in research and scholarship.

Duties and Responsibilities:

  • Provides daily support for the Associate Vice President to include calendar management. May provide scheduling support to other RDIA staff as needed, especially for large, complex and important meetings;
  • Front office support including providing assistance and/or directing callers as appropriate, addressing requests/issues with professional efficiency, and greet/direct visitors;
  • Responsible for the completion and follow through of all travel for members of RDIA, including travel planning, submitting requests, following necessary guidelines for travel (domestic and international), and following through on necessary reimbursements and paperwork;
  • Preparing meeting agendas and taking minutes for RDIA boards and committees as needed;
  • Performs training compliance reviews of research protocols;
  • Provides day-to-day office support to track and order supplies (office supplies and time-critical complex purchases in research programs), prepare and track work orders and maintain photocopiers;
  • Manage all budgets in RDIA to include general office and operations. Perform monthly reconciliation of all budgets. Complete necessary purchase requisitions;
  • Serves as HR Liaison and Telecom Coordinator for RDIA;
  • Manages records retention and storage requirements for RDIA and RDIA supported committees while also ensuring the security of office records;
  • Provides direction to student worker(s) and intern(s) as needed.


Required Qualifications:
  • A high school diploma or equivalent combination of education and experience is required;
  • Ability to work in a fast-paced, team-oriented environment;
  • High-level computer skills with Microsoft programs (Word, Excel and Power Point), electronic calendaring, email, travel, and web and budget software;
  • Strong interpersonal and organizational skills; effectively communicate verbally and in writing using tact, diplomacy and confidentiality;
  • U.S. citizen, so that this individual can support maintenance of documents with U.S. government access and dissemination controls limiting their distribution to U.S. citizens only. Preferred Qualifications:
  • A four-year degree or equivalent combination of education and experience preferred;
  • Preference will be given to applicants with significant relevant administrative office experience;
  • Experience in a higher education or university setting is further desired;
  • Purchasing experience, including eVA and Visa eworks;
  • Strong working knowledge of university procedures, programs and policies is beneficial.

Special Instructions : For full consideration, applicants must apply at https://jobs.gmu.edu/; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

MasonAd : Great Careers Begin at Mason!

George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report Up and Coming spot for national universities and is recognized for its global appeal and excellence in higher education.

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Masons diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!

George Mason University, Where Innovation is Tradition.

Equity Statement : George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

Job Close Date :

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