Assistant to the VP, Theater Producing and Programming

Location
Washington DC
Salary
competitive
Posted
Jan 31, 2019
Closes
Apr 20, 2019
Hours
Full Time

This position will be responsible for providing project and administrative support to the Vice President, Theater Producing and Programming. The position requires an individual who will represent the Center in a professional and congenial manner in person, on the phone and in written correspondence. The duties will be administrative and project-based and include meeting coordination; organizing and compiling meeting materials; calendar oversight; preparing reports and correspondence; scheduling travel; invoice processing; handling information requests; and organizing and maintaining department records.

Duties and Responsibilities

25% Manages the VP's calendar and ensures that the VP is well-informed of upcoming events and commitments, the VP's schedule is maintained, and internal and external constituents are provided with access as required .

20% Coordinates communications between VP and agents, managers, talent, and creative teams for all produced and presented shows.

15% Researches and drafts written materials for the VP's completion, creating professional-level materials that require minimal editing prior to presentation.

15% Maintains notes and records for all VP producing projects; anticipates next steps and assists in moving projects forward

15% Handles travel arrangements (domestic and international) for the VP and processes all corresponding expense reports and credit card bills

10% Assists in the day-to-day operations of the Theater department, including general administrative tasks such as billing, shipping, and ordering supplies and materials

Education/Experience

Bachelor's Degree required
Minimum of two years' work experience in a related field.

Minimum Skills and/or Knowledge Required

Strong interpersonal skills (verbal and written) and the ability to interact with a variety of internal and external constituents

High-level organizational skills that reflect the ability to perform and prioritize multiple tasks

Excellent attention to detail

Expert level written communication skills

Strong decision-making capability

Proactive and self-motivated

Demonstrated ability to work as a team player as well as the ability to work independently to both anticipate the SVP's needs and pre-empt problems

Expert in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms; Tessitura experience a plus

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to communicate in person and on the telephone. The employee is frequently required to use hands to finger, handle, or feel in order to operate computer keyboard, office equipment, and other essential tasks. The employee is frequently required to sit, stand, walk, bend, stoop, crouch, and reach with hands and arms. This position infrequently lifts, carries, or otherwise moves and positions objects weighing up to 25 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is normal.

No travel is anticipated.

The John F. Kennedy Center for the Performing Arts is a world premier performing arts organization and our nation's cultural center. Diversity is a critical component of our mission, vision, and values. Our staff exhibits a wide variety of perspectives and experiences which enable us to foster and strengthen an environment of diversity and inclusion. We offer a comprehensive range of benefits including medical, dental and vision insurance, paid vacation and sick leave, and a 403(b) retirement plan.

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