Sr. Payroll Specialist

Washington D.C.
Jan 24, 2019
Feb 04, 2019
Full Time
Job Description

Minimum Qualifications:

Graduation from an accredited college or university with a Bachelor’s Degree in Accounting, Finance, or Business Administration. Three (3) years of progressively responsible experience in payroll administration along with project management and data analysis using manual and automated financial systems and quality assurance controls.  Employee must be certified as a timekeeper or able to obtain certification.

Or, graduation from high school with some post high school training in payroll, accounting, or business administration.  Five (5) years of progressively responsible experience in payroll administration, along with project management and data analysis using manual and automated financial systems and quality assurance controls.  Employee must be certified as a timekeeper or able to obtain certification.

Medical Group:

Satisfactorily complete the medical examination for this position, if required.  The incumbent must be able to perform the essential functions of this job either with or without reasonable accommodation(s).

Job Summary/Duties:

This is a professional, technical, administrative, analytical and confidential work of a complex nature.   This incumbent is responsible for reviewing, processing and identifying all payroll control, operating procedures and performance management indexes. Employee is responsible for the weekly and bi-weekly running of the payroll process, to include the conducting the initial control audit for balancing and supervisory review. The incumbent is responsible for the implementation and tracking of wage attachments and payroll adjustments as they relate to Authority employees. The essential functions performed by this position will be timekeeper training and certification.

Employee has the responsibility and authority to review prospective employee data, analyze and evaluate employee pay records with the personnel/payroll systems. Employee also serves as one of the primary point of contacts with offices raising issues relating to pay discrepancies.

Performs payroll-related tasks required to support the payroll needs of the Authority. Analyzes occurring and recurring discrepancies and determines the appropriate solution. Advise the Payroll Manager of unusual problems or circumstances relating to payroll in a timely manner. 

Coordinates activities related to computerized tracking of retroactive adjustments, supplemental authorization requests, grievances and warrant account payments.  Assists in the compilation of payroll data and statistics to assist in measuring the performance of staff and effectiveness of customer service efforts.

Examines and reconciles payroll information to the general ledger and prepares the necessary journal entries to correct any misclassified or incorrect transactions recorded during the month.  Complete such reviews of all payroll related liability accounts on a monthly basis. Assist in providing relevant explanations of variances of labor costs between actual financial results and budgeted expectations.

Acts as back-up member of supervisory staff as needed to include balancing payroll, processing off-cycle payment, and conducting staff training.

Assists in the computation and preparation of irregular payments as required and develops routine queries as well as other ad-hoc confidential reports to support such payments.

Aids in the development and revision of standard operating procedures to improve quality control strategies; reduce pay shortage issues and calculation errors as well as contribute guidance to staff in providing positive effective customer service responsiveness.

Provide instructions to payroll technicians on the proper calculation and processing of pay transactions using established guidelines.

Provides training and timekeeper certification for designated field users of the payroll systems in conjunction with current policies and procedures in place throughout the Authority and those directly related to the Office of Accounting, specifically the Payroll Branch.

Responds to request for information on both internal and external auditors, in a timely fashion.   Keeps manager apprized of the status of the required response.

Evaluation Criteria:

Consideration will be given to applicants whose resumes demonstrate the required education and experience. Applicants should include all relevant education and work experience.

Evaluation criteria may include one or more of the following:

  • Personal Interview
  • Skills Assessments
  • Verification of education and experience
  • Criminal Background Check
  • Credit history report for positions with fiduciary responsibilities
  • Successful completion of a medical examination including a drug and alcohol screening
  • Review of a current Motor Vehicle Report


Washington Metropolitan Area Transit Authority, a Federal contractor, is an Equal Opportunity / Affirmative Action employer.  All qualified applicants receive consideration for employment without regard to race, color, creed, religion, national origin, sex, gender, gender identity, age, sexual orientation, genetic information, physical or mental disability, or status as a protected veteran, or any other status protected by applicable federal law, except where a bona fide occupational qualification exists.  Our hiring process is designed to be accessible and free from discrimination.

This posting is an announcement of a vacant position under recruitment.  It is not intended to replace the official job description.  Job Descriptions are available upon confirmation of an interview.