Billing Coordinator

Legal E
Washington D.C.
Hourly (commensurate with experience).
Jan 17, 2019
Jan 18, 2019
Accountant, Finance
Full Time


LOCATION: Washington, DC (metro-accessible)


ANTICIPATED ASSIGNMENT DURATION: through January, 2019 (with possibility of extension)

HOURS: Monday through Friday, 9:00 A.M. to 5:30 P.M. with 1 hour (unpaid) for lunch (7.5-hour work day; 37.5-hour work week)

REPORTS TO: Billing Operations Manager

The Billing Coordinator is responsible for coordinating the billing process for all assigned billing attorneys, including the preparation of client bills to effectively and efficiently meet the needs of the legal staff and firm clients.  The Billing Coordinator provides assistance to attorneys and legal administrative assistants in all areas of billing matters.


  • Reviewing bill requests to ensure information is accurate and complete, including ensuring all appropriate approvals have been obtained:

Identifying matters with escrow and/or unapplied cash balances and coordinating with the billing attorney and the Cash Group for application to outstanding balances

Identifying inconsistencies or errors on bill requests and contacting the respective billing attorney to resolve any problems

Working with billing attorneys to identify special billing requirements for clients

Ensuring bill formats and procedures are revised to meet requirements

Verifying the accuracy of timekeeper billing rate(s) prior to processing final client bills

  • For assigned attorney matters, processing all draft edit bills, including transfers of fee and/or disbursement entries, to correct client/matter(s) as submitted on bill request:

Processing time entry corrections in accounting system

Upon completion of edits, ensuring the timely redistribution of revised draft bill requests to responsible attorneys

  • Working with billing and responsible attorneys to coordinate and process requested bill reversals
  • Assisting the Cash Group to ensure proper posting of payment application
  • Ensuring billing attorneys and responsible attorneys have provided detailed explanations for billing exceptions, including all billing adjustments to ensure bill requests are in compliance with firm guidelines:

Preparing and sending notifications to the designated Business Intake Committee member(s) to ensure appropriate approvals are obtained

As needed, coordinating activities with the Division Administrative Coordinators, attorneys, and/or Business Intake Committee members to resolve billing issues and to ensure timely processing of bills

  • Performing regular and consistent follow-up with assigned billing attorneys to ensure bills are received in Accounting and processed in accordance with monthly billing deadlines
  • Keeping and maintaining monthly bill log in order to follow up regularly on the billing status and to report delinquent billing to Firm Management as requested
  • Providing guidance to and responding to inquiries from firm attorneys and legal administrative assistants relating to billing policies, procedures, and processes:

Assisting firm personnel with questions regarding accounts receivable, WIP balances, and other billing questions

Communicating directly with clients as needed to assist in answering questions, providing data, and/or maximizing billing efficiency

  • Providing ad-hoc reporting and account analysis as needed on matters of responsibility
  • Processing monthly e-billing for assigned matters, ensuring that all timekeepers are approved, specific e-billing guidelines are in place, and task plans are utilized and communicated to timekeepers in an effort to minimize rejections; coordinating the prompt follow-up and resolution of e-bill rejections
  • Filing monthly bills and back-up in accordance with established policies and procedures
  • Assisting other billing staff with the processing of bill requests as needed


  • At least 3-5 years of previous accounting experience required, including e-billing experience; legal billing experience with Aderant or Elite preferred
  • Working knowledge of Word, Excel, and Outlook
  • Thorough understanding of bill processing, including associated policies and procedures
  • Thorough understanding of electronic billing processing, including the creation of LEDES files and using third party e-billing submission systems
  • Ability to review, interpret, and implement client billing guidelines
  • Intermediate mathematical skills
  • Data entry skills
  • Ability to communicate in both verbal and written form, including the ability to respond to billing inquiries via email, in person, and over the phone
  • Meticulous attention to detail
  • Ability to interact with individuals at all levels of the organization as well as client contacts

Please submit your resume in Word format to

We look forward to hearing from you!

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