ADP Payroll Administrator

Washington, DC
Jan 15, 2019
Feb 19, 2019
Accountant, Finance
Full Time

Results for Development (R4D) is a leading non-profit global development partner. We collaborate with change agents around the world — government officials, civil
society leaders and social innovators — to create strong systems that support healthy, educated people. We help our partners move from knowing their goal to knowing how to reach it. We combine global expertise in health, education and nutrition with analytic rigor, practical support for decision-making and implementation and access to peer problem-solving networks. Together with our partners, we build self-sustaining systems that serve everyone and deliver lasting results. Then we share what we learn so others can achieve results for development, too. 

R4D is seeking a Senior Payroll Administrator to process payroll for its Headquarters-paid staff as well as to serve as a point person for ensuring compliance with all federal, state and international payroll regulations. 

This position is based in Washington, DC and will report to the Controller.  


  • Manage the domestic and international payroll processes per policies and procedures established by Results for Development (R4D) to include garnishments, special pays, retroactive payments, and benefit deductions.  
  • Oversee compliance with federal, state, local and international employment laws as well as timely payments to these agencies.
  • Handle administration of the ADP payroll system and set up each employee in adherence with the FLSA
  • Calculate and process retroactive and current salary increases, bonuses, and other pay adjustments
  • Set up all new hires and rehires with their respective benefit elections and premium deductions
  • Prepare, verify and process accurate and timely bi-weekly, semi-monthly, and off-cycle payrolls
  • Ensure payroll runs balance and that reports are accurately and promptly produced
  • Reconcile quarterly federal and state tax returns against general ledger in a timely manner
  • Ensure W-2 is processed and that year-to-date adjustments effecting reporting requirements are reported accurately and promptly
  • Establish and maintain employee records in accordance with R4D policy and regulatory requirements
  • Maintain strong working knowledge of current federal and state tax regulations to resolve complex tax related issues and make recommendations
  • Advise employees on technical aspects of payroll and interpret payroll-related laws as needed
  • Ensure timely reporting and payment of employee and employer withholding taxes, premiums, and miscellaneous withholdings to appropriate agencies
  • Write payroll processes and procedures; evaluate payroll system and recommend improvements
  • Provide standard and ad hoc reports in user friendly formats to authorized personnel as needed
  • Train employees in timesheet and payroll protocol as needed
  • Prepare necessary reports and other schedules as needed to complete the annual 401(k)audit
  • Prepare and submit annual survey report as requested by the Census Bureau
  • Assist with annual financial audit as related to payroll and personnel matters
  • Perform quarterly reconciliation of the 941 forms as well as year-end W-2 forms and ensure all quarterly and year-end filings are prepared and submitted.
  • Prepare and document comprehensive payroll procedures and assist with the preparation of short and long-term payroll strategies and policies.
  • Responsible for Payroll account reconciliations and variance explanations related to salary and wages
  • Set up all new hires and rehires with their respective benefit elections and premium deductions in ADP and manage all employee data in
    ADP WorkforceNow
  • Prepare, verify and process accurate and timely bi-weekly, semi-monthly, and off-cycle payrolls
  • Manage personnel action form process for changes in employee pay including but not limited to spot bonuses, benefits deductions, promotions, compensation changes.  Make all corresponding changes to data in ADP.
  • Reconcile benefits deductions for each payroll cycle ensuring vendor updates in all systems are made


  • Bachelors Degree in Business, Accounting, Finance or related field.
  • CPP or FPC designation is preferred.
  • Experience with ADP Workforce required.
  • 10+ years of in-depth work experience overseeing complex domestic and international global payrolls. Some supervisory experience preferred.
  • 3+ years of international non-profit payroll experience preferred;
  • Fluency in English. Ability to speak, read, and write in the language of the host country at a native level preferred.
  • Demonstrated ability to lead high-performing teams. Proven ability to drive change to improve payroll compliance.
  • Strong interpersonal and problem-solving skills. Ability to interact with R4D
  • Leadership, employees and government agencies at a variety of levels with integrity and professionalism.
  • Demonstrated ability to exercise sound judgment related to controversial and/or culturally sensitive subjects. Ability to handle confidential information with tact and poise.
  • Working knowledge of Generally Accepted Accounting Principles and standard business functions including project management and budgeting. In-depth knowledge of global accounting principles, practices and standards.
  • Demonstrated initiative/self-motivation, with the ability to quickly and easily adapt to changing organizational needs.
  • Proficiency using computers and electronics equipment. Working knowledge of various software, applications, and programs including but not limited to Microsoft Office Suite and automated accounting systems.
  • Experience with Ultimate Software (UltiPro) and Great Plains preferred.
  • Ability to obtain and maintain proper credentials necessary to access R4D Center locations and facilities including but not limited to security, credit
    and/or background screening, SOFA status, valid driver s license.
  • Must be a strong advocate of the R4D mission

Similar jobs