Senior Payroll Manager
Our premier group consists of more than 200 physicians, nurse practitioners, physician's assistants and certified nurse midwives. Together, we offer choices for obstetric, gynecologic, and specialized women's health care services. The Capital Women's Care network enables rapid coordination with specialists to address your individual medical needs, including second opinions, oncology services, high risk pregnancy care, ultrasounds and surgical procedures. Surgical Centers providing outpatient gynecological surgery and osteoporosis screening have been established to provide immediate access to the latest medical technologies. Under general direction from the VP-Human Resources, the Senior Payroll Manager oversees payroll administration. The payroll manager is responsible for monitoring all tasks necessary to accomplish the organization's payroll processing objectives, including relationships with external auditors and state and federal agencies. The majority of the employee's time is spent planning, coordinating and managing the functions of the payroll department. This position requires an extremely detail orientated person with significant knowledge of payroll administration, including state and federal regulations. Functions (*Essential Functions) Maintains payroll information by designing systems; directing the collection, calculation, and entering of data. Updates payroll records by entering, reviewing and approving changes as appropriate. Processes and Pays employees by directing the production and issuance of paychecks or electronic transfers to bank accounts on a bi weekly schedule. Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages. Prepares weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.) for management. Prepare and file EEO and Department of labor reports. Determines payroll liabilities by approving the calculation of employee federal and state income and social security taxes, and employer's social security, unemployment, and any other required payments and coordinating the payments. Balances the payroll accounts by resolving payroll discrepancies. Provides payroll information by answering questions and requests. Maintains payroll guidelines by writing and updating policies and procedures. Creates and ensures that checks and balances are in place in payroll to reduce errors. Complies with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions. Maintains employee confidence and protects payroll operations by keeping information confidential. Completes operational requirements by scheduling and assigning employees; following up on work results. Maintains payroll staff by recruiting, selecting, orienting, and training employees. Maintains payroll staff job results by counseling and disciplining employees; planning, monitoring, and appraising job results. Train managers on the use of ADP and running and reading reports. Presenting at meetings. Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. Oversee internal payroll and accounting audits on a semi-annual basis. Reviews 401(k) reports and makes adjustments as necessary. Reviews and approves all 401(k) loans and adjustment. Ensures that 401(k) is being taken out and the match is being calculated correctly. Facilitates management and employee understanding of payroll procedures. Skills and Knowledge Determines, gathers, and analyzes evidentiary information necessary to evaluate HR compliance issues. Develops, conducts and/or participates in specialized presentations and training, covering operational and/or technical HR-related information for payroll. Participates directly in the formulation, upkeep and interpretation of HR policies and procedures, forms, templates, process work flows and employee handbook, ensuring that administrative and human resources practices are in compliance with appropriate state, federal and local laws. Assists and/or facilitates the preparation of replies and/or collecting of information and/or research in employee complaints, EEOC claims, unemployment, background checks, employment verifications or any employment law related court cases, charges or complaints. Serves as back-up to VP of Human Resources as needed. Performs miscellaneous job-related duties as assigned. Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. Contributes to team effort by accomplishing related results as needed. Core skills & Competencies Communication Consultation Critical Evaluation HR Expertise Leadership Managing Processes People Management Data Entry Management Reporting Skills Compensation and Wage Structure Developing Standards Financial Skills Accounting Organizational Skills Time Management Financial Management Ethical Conduct Technical Capacity Communication Proficiency Work Environment This position operates in an office setting. This role routinely uses standard office equipment such as laptop computers, phones, photocopiers and filing cabinets. Travel At least 5% travel is expected for this position. Education and Experience Bachelor's degree, preferably in human resource management or related field or equivalent combination of education, training and experience. Seven to nine years of HR experience preferably in a position of responsibility and supervisory duties. Excellent mathematics and communication skills. Proficient with ADP. Ability to maintain privacy and confidentiality. Efficiency with Microsoft Office (Word, Excel and PowerPoint). Efficiency with Salesforce.