Financial Analyst - Center for Child and Human Development
The Financial Analyst will serve on the Administration Team for the Center for Child and Human Development. Under the direction of the Administrator, position will focus on financial reporting, monthly contractual billing on Sponsored Funds, BAR report reconciliation, CCHD Service Centers, requisitions, and petty cash. Position will be responsible for providing budget forecasting and reports as well as participate in the development of annual and multi-year budgets. Position will be responsible for oversight and processing of all accounts payable activity in the Center to include procurement and travel as well as oversight of the Center's ProCards. Position will serve as an expert on and ensure compliance with University, Medical Center and sponsor financial policies and procedures. Duties include but are not limited to:
- Responsible for financial reporting and billing requirements of sponsored grants/contracts.
- Performs BAR reconciliations to include regular meetings with PIs to monitor project expenses. The position is key contact for the department with Sponsored Accounting Office at the conclusion of the award to clarify any discrepancies and assist with the completion of Georgetown University's final report.
- Reviews final report and discusses pertinent issues such as carryover of funds or disallowed expenditures with the PI and the Administrator. Obtains Departmental Administrator approval of all reports.
- Supervise the preparation of accounts payable, purchasing and procurement requests by administrative staff and ensures appropriateness of the request and identifies appropriate budget line item prior to submission in GMS or ProCard procurement prior to Administrator approval.
- Authorized to make up to $25,000/month worth of expenditures on GU Procurement Card to purchase or order items less than $5000, while complying with University and Departmental Policy.
- Manage and reconcile ProCards for the Department. Ensure compliance with policies on card use.
- Monitors and maintains established systems for capturing operational costs, distribution and processing, and monitors systems to ensure accuracy and that costs are distributed across all active cost centers (approximately 25 active cost centers) for a monthly total of over $20,000.
- Work with Departmental Administrator on the development of annual and multi-year budgets.
- Provide budget forecasting and reports as requested.
- Run reports to assess data integrity and take corrective action to resolve any issues.
- Serves as an expert and ensures compliance with University, Medical Center and sponsor financial policies and policies.
- Maintains proficiency in GMS Financials and Chart of Accounts
- Serves as a resource for all CCHD faculty and staff in purchasing, procurement, travel policies, reimbursements, etc.
- Responsible for the accounts receivable of the Department which includes supervision of administrative staff and program managers responsible for billing and collection of the receivable related to conference events and community and consultation services.
- Develops, interprets and implements procedures with staff to ensure compliance with University Policy regarding correct billing and cash handling procedures. Monitors invoicing activities and maintains constant communication with staff regarding billing and collection.
- Manages all deposits to University accounts to general funds.
- Acts in the absence of the Department Administrator relating to areas such as staffing, facilities, contractual and other urgent issues
- Assumes other duties and responsibilities that are appropriate to the position and area. The above responsibilities are a general description of the level and nature of the work assigned to this classification and are not to be considered as all inclusive.
- Bachelor's Degree, preferably in Accounting/Finance
- Three to five years in administrative/financial position
- Experience with federal regulations as it relates to grants management
- Demonstrated skills in reconciliation of budgets and reporting
- Effective oral and written communication skills
- Ability to plan, organize and prioritize multiple tasks
- Ability to deal effectively and professionally with a variety of individuals
Sponsored Project Management
- Review and reconcile expenses on the Center Status Reports to ensure that the expenses are a) allowable by the sponsor for the project, b) allocable to the project, c) reasonable and necessary, d) supported by required documents, and e) within the budgeted amounts;
- Review salary distributions to ensure that they reasonably reflect employees' level of effort on project. Review associated fringe benefits for accuracy;
- Review the commitments of key personnel, to ensure the costs reasonably reflect the level of effort committed to the sponsors as part of proposal and notify OSP/OSR of significant variances;
- Review the calculation of indirect cost recovery to ensure accuracy;
- Process all corrections and adjustments within 90 days of when the charge initially posts to the financial system (posted date for non-payroll and pay period end date for payroll transactions) and ensure corrections and adjustments are reviewed and approved according to the signature authority policy and supported by appropriate documents;
- Complete the Financial Status Report (FSR) worksheets timely and accurately; and
- Ensure that payments to subrecipients are reviewed and processed in a timely manner.
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