Assistant, NSO Board and Major Gifts

Washington DC
Dec 28, 2018
Apr 02, 2019
Full Time

The Assistant, NSO Board and Major Gifts will work with the Assistant Manager of Development, NSO Board and Major Gifts, and the Manager of NSO Individual Giving in the management and long-term development of the National Symphony Orchestra Board of Directors ($1.4M goal) and Major Gifts campaign ($900,000 goal), including research, cultivation, acquisition, stewardship, and ongoing maintenance for both unrestricted and restricted contributions.

Duties and Responsibilities

70% Assist in all aspects of the NSO Board of Directors and Major Gifts campaigns including:

  • Preparing timely and accurate written communication:

    • Draft and coordinate multiple types of correspondence (acknowledgments, tax receipts, etc.) of varying length and complexity;

    • Complete timely gift entry forms and ensure accuracy of all billing and contributions;

    • Prepare individually tailored research briefings on prospective board members and major gift donors;

  • Providing proactive customer service and stewardship to Board Members and Major Gift donors:

    • Manage donor ticketing and/or reservation needs;

    • Confirm donor listings and contact information;

    • Coordinate logistics of annual membership;

    • Actively steward donors through direct contact via telephone, email, and written communication;

    • Ensure donor benefit administration;

  • Researching, identifying, and cultivating a small portfolio of prospective donors utilizing moves management strategies;

  • Maintaining accurate donor records in hardcopy and electronic formats and in Tessitura;

  • Maintaining systems to ensure donor recognition in print and online materials, involvement in ancillary activities and events, and accurate and timely renewal of gifts;

  • Coordinating donor benefit, cultivation, and auxiliary events both on and off-site:

    • Prepare invitations and take responses;

    • Coordinate scheduling with NSO administrative staff and artists;

    • Prepare event briefings to be presented to NSO and Kennedy Center senior staff;

    • Coordinate event check-in and event flow;

    • Attend events and donor activities for in-person cultivation;

    • Complete appropriate follow-up following each event;

30% Coordinate logistical details for all Board of Directors meetings (four per year), Executive Committee meetings (four per year) and other committee meetings.

  • Request materials from committee chairs and compile all necessary materials;

  • Coordinate the organization and printing of all meeting materials (meeting booklets, handouts, PowerPoints, etc.);

  • Coordinate with presenters and operate presentations during meetings;

  • Record all Board and Executive Committee meetings; transcribe meeting minutes; and submit to General Counsel and Board Secretary for review.


  • Minimum one to two years development or related experience required.

  • Bachelor's degree required.An advanced degree in a related field is beneficial.

  • Working knowledge of the performing arts is preferred.

Minimum Skills and/or Knowledge Required

  • Superior and professional organizational, written and verbal communication, and interpersonal skills.

  • Careful attention to detail and awareness of standard accounting procedures.

  • Ability to foresee development needs, generate work for this position, and multitask efficiently.

  • A clear understanding of the Kennedy Center mission, and an understanding of the ways in which a fundraising operation works within a large and complex institution.

  • Ability to deftly manage many relationships and personality types - both internal among staff members, and external among constituents.

  • Ability and confidence to work with moderate supervision.

  • Experience with Tessitura is ideal.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Large, vibrant, fast-paced office that values initiative, efficiency, diversity, and teamwork. Office culture encourages professional growth through internal promotion whenever possible.

Working outside of normal business hours (nights and weekends) can be expected from time to time.

The John F. Kennedy Center for the Performing Arts is a world premier performing arts organization and our nation's cultural center. Diversity is a critical component of our mission, vision, and values. Our staff exhibits a wide variety of perspectives and experiences which enable us to foster and strengthen an environment of diversity and inclusion. We offer a comprehensive range of benefits including medical, dental and vision insurance, paid vacation and sick leave, and a 403(b) retirement plan.

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