Reception & Administrative
IDI Reception & Administrative Responsibilities
Responsible for telephone switchboard, incoming calls, taking and delivering messages; retrieves voice-mail; handles day, night & holiday functions, as appropriate.
Greets all visitors, guests, service personnel, vendors & contractors as they arrive at IDI; directs as required or announces arrival.
Sorts inbound mail and prepares for distribution.
Provides support for assistant to the president—typically phone calls, email, handling occasional
word processing or spread sheet projects; also prepares and records check requests and delivery for business contacts, trade associations, political endeavors.
Drafts correspondence and other formal documents.
Prepares and maintains Senior Staff calendar, holiday & vacation schedules, and prepares material for meetings.
Develops and implements organized filing systems.
In conjunction with others in company, orders some office supplies.
Provides assistance and support for company outings, including annual picnic and Christmas dinner, as well as other events.
Work with social media platforms as well as website updates
Performs other office tasks, as needed.
Excellent written and verbal communication skills
Experience with Outlook, MSWord, EXCEL and general office administrative duties
Great customer service background and attention to detail
Ability to prioritize and multitask
Experience with social media or willingness to learn
Experience with website updating and maintenance or willingness to learn
Strong attention to detail
Strong organizational skills
Previous experience working in a corporate environment and Bachelor's Degree preferred
Please send resumes to Scott Sterling at firstname.lastname@example.org