Reception & Administrative

IDI Group
Dec 09, 2018
Jan 08, 2019
Full Time

IDI Reception & Administrative Responsibilities


Responsible for telephone switchboard, incoming calls, taking and delivering messages; retrieves voice-mail; handles day, night & holiday functions, as appropriate.

Greets all visitors, guests, service personnel, vendors & contractors as they arrive at IDI; directs as required or announces arrival.

Sorts inbound mail and prepares for distribution.

Provides support for assistant to the president—typically phone calls, email, handling occasional

word processing or spread sheet projects; also prepares and records check requests and delivery for business contacts, trade associations, political endeavors.

Drafts correspondence and other formal documents.

Prepares and maintains Senior Staff calendar, holiday & vacation schedules, and prepares material for meetings.

Develops and implements organized filing systems.

In conjunction with others in company, orders some office supplies.

Provides assistance and support for company outings, including annual picnic and Christmas dinner, as well as other events.

Work with social media platforms as well as website updates

Performs other office tasks, as needed.


Excellent written and verbal communication skills

Experience with Outlook, MSWord, EXCEL and general office administrative duties

Great customer service background and attention to detail

Ability to prioritize and multitask

Experience with social media or willingness to learn

Experience with website updating and maintenance or willingness to learn

Strong attention to detail

Strong organizational skills

Previous experience working in a corporate environment and Bachelor's Degree preferred

Please send resumes to Scott Sterling at

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