Executive Assistant to the President and Chief Financial Officer

Charlottesville, VA
Dec 06, 2018
Dec 20, 2018
Full Time

Sentara Martha Jefferson Hospital, located in Charlottesville, Virginia, is hiring a full time Executive Assistant in our Administration Department.

Position Overview
  • Provides administrative and operational support for the President and Chief Financial Officer.
  • Prepares agendas, meeting materials and takes minutes for executive, leadership and Board Meetings.
  • Acts as Office Manager for the Administrative Assistant Team at Sentara Martha Jefferson Hospital.
  • Interacts with leadership team members, community members, board members, and corporate executives.
  • Hours: 8a - 5p with some after hour meetings in the evening.
  • Minimum of 3 years of previous experience as an executive assistant providing support to executive level management, in a professional, fast-paced, high volume administrative setting.
  • Strong organizational skills and the ability to manage changing priorities.
  • Self-motivated individual who holds themselves accountable for results and is able to work independently with minimal supervision.
Skills for Success
  • Multi-line phone system
  • Microsoft Office applications including Word, Excel, PowerPoint and Visio
  • Demonstrated/Proven ability in:
    • Calendar oversight and management
    • Superior verbal and written communication skills
    • Critical thinking and decision making
    • Time management and priority setting skills
    • Priority Setting
    • Conflict Management
    • Event planning and travel arrangements
    • Expense reporting
    • Developing and using spreadsheets
Please Note:
  • Qualified applicants will receive an invitation to answer initial screening questions via video interview.
Sentara OverviewRecently named a Top 15 Health System for 2018 by IBM Watson Health, Sentara is one of the most progressive and integrated healthcare organizations in the country. We are dedicated to providing leading medical experts, outstanding support teams, advanced technology and continuous innovation to meet our mission of improving health every day of the patient we serve.

Sentara Benefits
As the third largest employer in Virginia, Sentara Healthcare was named by Forbes Magazine as one of America's best large employers. We offer a variety of amenities to our employees, including, but not limited to:

  • Medical, Dental, and Vision Insurance
  • Paid Annual Leave, Sick Leave
  • Flexible Spending Accounts
  • Retirement funds with matching contribution
  • Supplemental insurance policies, including legal, Life Insurance and AD&D among others
  • Work Perks program including discounted movie and theme park tickets among other great deals
  • Opportunities for further advancement within our organization

Sentara employees strive to make our communities healthier places to live. We're setting the standard for medical excellence within a vibrant, creative, and highly productive workplace. For information about our employee benefits, please visit:

Join our team! We are committed to quality healthcare, improving health every day, and provide the opportunity for training, development and growth!


Performs complex and administrative tasks and provides primary executive support to the designated VP, Hospital President or Division Head.


Education Level
High School Grad or Equivalent

Required: Executive Assistant - 3 years

Preferred: None, unless noted in the "Other" section below

None, unless noted in the "Other" section below

Required: Communication, Critical Thinking, Microsoft Office, Service Orientation, Typing Speed 60+ WPM, Writing

Preferred: None, unless noted in the "Other" section below

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