Deputy Director, OIM

Bethesda, Maryland
A salary of up to $125K/year along with a selection of optional health and wellness benefits
Dec 05, 2018
Jan 08, 2019
Full Time

Heart disease: the #1 killer of both men and women in the United States. Utilize your resourcefulness to help us solve this—and other public health issues—by joining the Office of Intramural Management (OIM) within the National Heart, Lung, and Blood Institute (NHLBI) at NIH!

The Deputy Director exemplifies a cooperative approach in supporting the day-to-day activities and long-term planning of the OIM Office of the Director (OD). The OIM OD plans, directs, coordinates, and provides comprehensive administrative and management support services for the Division of Intramural Research within NHLBI. This full-time, contract position is located on the main NIH campus in Bethesda, Maryland, which is bus/bicycle/Metro (Red Line: Medical Center) accessible.

About You

  • You’re a natural problem-solver who uses your critical thinking skills, good judgment, and common sense to determine when to escalate or handle tasks on your own.
  • You establish relationships easily and leverage others within your team and across the organization as resources to get the job done. You work just as well independently as you do with others and will pitch in at any level to ensure work is accomplished in a way that benefits both the OIM and DIR.
  • You take initiative on projects without being asked because you are resourceful. You can hold your own and confidently handle tasks under limited supervision and direction.
  • You cultivate a culture of inclusion with a commitment to nurturing and retaining staff.
  • You’re excited and motivated to work behind the scenes to make a $200MM biomedical research institution run smoothly.
  • You are comfortable giving and receiving direct feedback across a variety of mediums.
  • You are discreet and adaptable, and can work with a variety of personalities in a way that garners support from everyone.

About the Position

We provide world-class support to world-class scientists and clinicians investigating critical areas of cardiovascular, pulmonary, and blood-related disorders, and we're looking for a dynamic team member with a proactive approach to support the day-to-day processes within the OIM Office of the Director.

You’ll serve as a vital member of OIM OD, which has a broad portfolio that spans internal communications, human capital, executive services, and financial and business management of our intramural research program. As such, we want you to jump in, collaborate, and take action on the many diverse tasks and projects that come your way. We need someone who thrives with autonomy, seeks information resourcefully, and implements projects seamlessly. To do so, you’ll:

  • Serve as an autonomous principal advisor to the OIM Director to ensure optimal functioning of the OIM and DIR.
  • Understand and navigate government policies and procedures; analyze and develop viable options to solve pressing or sensitive issues.
  • Develop methods to enhance the quality, effectiveness, and responsiveness of OIM to improve outcomes for our partners. 
  • Provide comprehensive management services, including: communications, human resources, executive, and financial services.
  • Serve as a liaison between the OIM and DIR, NHLBI, and NIH organizations; foster an environment of collaboration and innovation.
  • Develop and implement a comprehensive and consistent OIM communications strategy; write and edit content for the intranet, draft presentations, and create internal communications for a variety audiences within OIM, DIR, and NHLBI utilizing appropriate tactics.
  • Represent and speak on behalf of the OIM Director.
  • Work with the OIM Director to plan and facilitate a bi-weekly OIM OD staff meeting, and weekly OIM management team operations meeting.
  • Frequently complete special projects in support of DIR operations.

Necessary Skills/Background

  • BS or BA degree in any field;
  • 5+ years of experience running administrative operations in support of a senior executive;
  • Proven leadership experience a plus;
  • Strong background in communications and technical writing;
  • Web-based content management experience, preferably SharePoint;
  • Strong research, critical/creative thinking, analytical and problem-solving skills;
  • Great facilitator;
  • Demonstrated ability to work effectively in a shared governance environment;
  • Demonstrated record of successful collaboration in a team environment with senior leaders of the organization;
  • Demonstrated record of collecting, analyzing, and using data to assess the effectiveness of initiatives and to achieve measurable results;
  • Effective conflict resolution skills and the ability to find mutually acceptable solutions to difficult problems;
  • Demonstrated ability to build consensus, find support, neutralize emotional situations, and reconcile competing interests;
  • Must have active listening skills and a high degree of emotional intelligence;
  • Dynamic personality with impeccable interpersonal skills to deal effectively and persuasively with all levels of an organization;
  • Confident in managing up and representing the needs and desires of colleagues;
  • Ability to prioritize activities in a fast paced work environment;
  • Confidential and diplomatic communicator.

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